Month of September, 2018

 

Meeting @ 2:00 p.m. – Peace Room – September 18, 2018

ROLL CALL

Class of 2019

X Becky Bros
X Tom Ledoux
X Dottie Wise
X Charlotte Hornback, Clerk pro tem

Class of 2020

X Bill Johnston
X Dick Young
X Rose Gorman

Class of 2021

Ex Richard Vehling
X Judy Wardle
Ex Wayne Butler

Staff

X Dr. Jeff Hosmer
X Mike Smith
X Dennis Heasty
X Lynn Miller
X Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of September 2018 was called to order by Moderator, Dr. Jeff Hosmer, at 2:02 p.m. on the 18th day of September 2018 in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Moderator Hosmer began the devotion by telling us the scripture he was going to read was for those in exile. He reiterated that we were not in exile but perhaps in an unsettled position and proceeded to read Jeremiah 29:11 and the previous verses 5-9 and then 12-14. God says, “Settle down and live where you are fully.” Other prophets were saying, “We will be out of here quickly.” God is giving us a future with hope but not an easy shortcut. Dr. Hosmer then led us in prayer.

CALL FOR NEW BUSINESS AGENDA

No new business was reported.

The Agenda for Session Meeting to be held on the 18th day of September 2018 was presented, reviewed and discussed. There were no changes so the Agenda was approved.

DISCUSSION ITEMS
Dr. Hosmer presented a chart for NLPC planning overview and mentioned that the items and timeline may change. He indicated that we want to accomplish items quickly but not to be done too hastily. Capital Campaign needs to be done soon but done well and that we need to specify as to what improvements will be made, especially to existing building.

Mike Snow presented a drawing indicating potential choir room changes by incorporating the library into use for a conference room and office/storage space for choir. This would not be adding building space, so cost would be minimal.

Dennis Heasty gave drawings of 4 different options after input from others with Option 2 being considered the best. This will mean office space extended from existing offices out to the parking lot.

Dr. Hosmer presented the possible location of the new Chapel which would be located to the west of the choir room with the front of it facing west. The total new building space is about 5000 sq. ft. and estimated cost is $200.00 per sq. ft. which includes minimal furnishings and would be close to $1 million.

How expenditures related to architectural drawings and campaign development were going to be handled resulted in suggestion to put them in Architect and Building Fund, not connected to Operation Budget. Dottie Wise raised the question that we need to know how Little Blessings is going to affect timing of overview and allocation of money from Capital Campaign. The consultant has begun work and should have a final report in six (6) weeks which would give time before decisions have to be made as to expenditures. May need special Session meeting in October.

Discussion of possible changes for Sunday worship times to alleviate parking brought a suggestion from Bill Johnston that we just move the 9:45 service to 9:30 and see how that works since it would only affect 1 worship service. Discussion followed on when to implement and November 4th was suggested since it is when time changes and we would have time to inform the congregation. An action item followed.

ACTION ITEMS

  1. A motion was made to change the 9:45 worship service to 9:30 on November 4th, 2018, making 8:15, 9:30, and 11:15 the times for our worship services. Motion was seconded and passed unanimously.

  2. The Moderator next called attention to the Minutes of the August 7, 2018, Special Congregational Meeting. The Minutes were approved as corrected (3 year discernment process instead of 2 year).

  3. The Moderator then called attention to the Minutes of the August 27, 2018, Session meeting and the Minutes were approved as distributed.

  4. Membership role changes were reviewed and accepted. [2]

  1. A motion was made and seconded to approve Jim Crutchfield as President of the Corporation (per bylaws as Clerk of Session). Motion was approved.

  2. A motion was made, seconded and approved to set date for November Session meeting as the 27th.

  3. A motion was made and seconded to borrow $350,000 from the NLPC restricted funds with $300,000 to be used as a down payment on the purchase of Teague Trail property and $50,000 to be put in architect and building fund. This will be repaid by the funds received from the capital campaign being developed. Motion passed unanimously.

  4. A motion was made by the Financial Committee for the purchase of the Teague Trail Property, the capital improvements to the building and the reduction of debt to be the three areas planned for the funds raised from the Capital Campaign and the following to be the priority schedule:

    1. Loan from Citizens Bank for the purchase of the Teague Trail Property.
    2. Loan from the reserve funds for designated purposes.
    3. Capital improvements to the current building (This may require accumulation of

    funds).
    4. Debt of the current mortgage with Citizens Bank. The Motion was seconded and

    carried unanimously.

CHANGES IN THE MEMBERSHIP ROLL

Members who joined the Church Triumphant:

  • John T. Smith (8/20/18)

  • Bill Miles (8/26/18)

  • Judy Curtis (9/4/18)

  • Donna Catchpole (not sure of date)

  • Violet Castle (5/16/18)- late notice

These attenders have been added as new members by Session:

  • Randy and Susan Hathaway

This member was on our Affiliate Member roll and asked to be moved to the Active Member Roll:

  • Charles de Andrade

The preceding changes to the membership roll were approved by the Session.

CLERK’S REPORT

Presbytery accepted proposal for the purchase of Teague Trail Property.

Unfortunately, Pastor Dennison’s Pastor Emeritus did not make the docket.

Other Reports:

Administrator Dennis Heasty reported donations dropped but expenses continue to run under budget.

- Purchased a Transit Van at cost from Branden Ford

Ministry & Mission Elder Becky Bros reminded everyone of Yard Sale in Oct. to benefit Little Blessings.

Congregational Care Pastor Lynn Miller reported:

  • Extended Table Ministry served communion to 19 people. (Attached report)

Deacons Meeting Minutes (Attached report)

Motion was made, accepted and carried to adjourn at 4:08 pm with prayer.

Closing prayer was given by Pastor Mike Smith.

Respectfully Submitted by, Charlotte Hornback, Clerk Pro tem