Month of January 2019

 

Meeting @ 2:00 p.m. – Peace Room – January 15, 2019

ROLL CALL

Class of 2019

EX Becky Bros
X Tom Ledoux
X Dottie Wise
X Jim Crutchfield, Clerk

Class of 2020

X Bill Johnston
EX Dick Young
X Rose Gorman

Class of 2021

X Richard Vehling
EX Judy Wardle
X Wayne Butler

Staff

X Dr. Jeff Hosmer
X Mike Smith
X Dennis Heasty
EX Lynn Miller
X Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of January 2019 was called to order by Moderator, Dr. Jeff Hosmer, at 2:00 p.m. on the 15th day of January 2019 in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Associate Pastor Mike Smith led devotions. His topic was related to the basic question of “Who Am I”, and addressed “The Trap of Self-Rejection”. When our desire for success, popularity, or power, become attempts to bolster our image of ourselves, they are part of a larger temptation to overcome self-rejection. Self-rejection contradicts the worth God has bestowed on us. Small groups, bible studies, church attendance are ways we can reinforce the reality that God loves each of us, and that we are what God has made us. Everything God created is good. Pastor Smith then led us in a prayer.

Dr. Jeff Hosmer then asked the Session to remember our mission team returning from Cuba.

CALL FOR NEW BUSINESS

There were no new items of business.

AGENDA

The Agenda was presented and approved.

ACTION ITEMS

  1. The Minutes of the December 18, 2018 meeting of Session were approved.

  2. Membership role changes were reviewed and accepted.

  3. A motion was made, seconded and passed to elect Elder Jim Crutchfield as the 2019 Clerk of Session.

  4. A motion was made, seconded and approved to permit Elder Becky Bros to serve communion at the Presbyterian Women’s Retreat on February 2, 2019.

  5. A motion was made, seconded and approved to accept the 2019 Operating Budget, copies of which were distributed at this meeting of the Session.

  6. A motion was made, seconded and approved for the Session to accept the Terms of Call for NLPC installed pastors, copies of which were distributed at this meeting of the Session.

  7. A motion was made, seconded and approved for the Session to accept the Housing Allowance for NLPC installed pastors, copies of which were distributed at this meeting of the Session.

CHANGES IN THE MEMBERSHIP ROLL

Members who joined the Church Triumphant:

  • Billy Kraft (12/14/18)

  • Pearl Lineberry (1/5/19) Members who transferred:

  • Frank Elliott, with fond regret, to Orange Park Presbyterian Church. CLERK’S REPORT

  • Central Florida Presbytery will conduct Church Officer and Leader Education (COLE), on Saturday, February 2, 2019 at 8:30-12:30 a.m., at the Markham Woods Presbyterian Church, Lake Mary, Florida. This meeting is in conflict with the Presbyterian Women’s Retreat.

  • Clerk of NLPC Session, Elder Jim Crutchfield asked to be excused from attending the NLPC Annual Meeting, scheduled for Tuesday, February 5th, 2019. Elder Tom Ledoux offered to keep minutes for the meeting, Elder Rose Gorman also volunteered, if needed.

OTHER REPORTS

Elder for Discipleship, Richard Vehling reported:

  • 23 new attendees of the recent 101 class joined NLPC, and an additional 3, who had attended a previous class also chose to join the church.

  • NLPC will feature a Lenten Series March 10 – April 7, 2019, a brochure was distributed to members of the Session.

Elder Dottie Wise reported on the Capital Campaign:

  • The amount of initial cash contributions will determine how those funds are applied to the twin goals of debt reduction and building improvements (choir space, chapel, offices).

Dr. Hosmer requested:

  • Elders attend, and assist with answering questions from church members attending the two Forums to be held:

o Monday, January 21, at 6:30 p.m. in the Fellowship Hall: Regarding ministry with children, youth to include Sunday school, LOGOS, Youth Ministry, Little Blessings, etc.

o Tuesday, January 22, at 2:30 p.m. in the Fellowship Hall: Regarding property and finances.

Director of Music, Mike Snow reported:

  • He plans to brief the choir on the plans to improve their practice spaces.

  • He opined that previous suggestions to hold only two Christmas Eve services, due to low attendance at the last service, should not happen until it becomes apparent such a change is warranted by much lower attendance.

DISCUSSION ITEMS

  • Questions arose concerning the present lack of budgeting for security; and, purchase equipment vs. leasing. These discussions are to be tabled for five months pending results of the Capital Campaign and 2019 Pledges.

  • Little Blessings (LB):

    • Concerns of the effect on church families and their continued attendance should the Pre-School be closed.

    • Dr. Hosmer distributed a thought paper on the pros and cons of various alternatives for the future of LB.

    • While we still don’t have a full report from the consultant, he has advised that he would not suggest continuing LB in its present location, nor would he recommend it’s being moved to a newly built facility. He could envision its continued existence if classrooms in the church were used.

    • There is considerable concern that the LB staff and families be provided help in relocating to other similar facilities, should LB cease operations.

  • Capital
    o Questions arose whether contributors could specify their donations be used for specific projects within the broader campaign (chapel, choir space, debt reduction). The answer was no, due to how unwieldly that would be to manage. o Dr. Hosmer opined that going big and growing LB is no longer on the table, and that we need more information: consultant’s report, infrastructure costs, additional data gathered over the next few months, the effect on parking, etc.

Dr. Hosmer closed the Session with prayer.

Respectfully Submitted,
Elder Jim Crutchfield, Clerk of NLPC Session

Month of December, 2018

 

Meeting @ 2:00 p.m. – Peace Room – December 18, 2018

ROLL CALL

Class of 2019

X Becky Bros
X Tom Ledoux
X Dottie Wise
X Jim Crutchfield, Clerk

Class of 2020

EX Bill Johnston
EX Dick Young
X Rose Gorman

Class of 2021 Staff

X Richard Vehling
X Judy Wardle
X Wayne Butler
X Dr. Jeff Hosmer
X Mike Smith
X Dennis Heasty
X Lynn Miller
X Mike Snow

AGENDA
The Agenda was presented and approved.

CALL TO ORDER

The Stated Meeting of the Session for the month of December 2018 was called to order by Moderator, Dr. Jeff Hosmer, at 2:00 p.m. on the 18th day of December 2018 in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Associate Pastor Mike Smith led devotions, first stating that “Elders” (of the church) are mentioned 184 times in the Bible. He went on to discuss how the Bible states that those (Elders) who rule well will be rewarded with a double honor in Heaven. He also stated the responsibility Elders have to shepherd others and labor for God’s Kingdom.

Pastor Smith then led us in a prayer of blessing for Elders.

CALL FOR NEW BUSINESS

Two additional items of new business were presented and accepted for action:

  • The delayed application of two candidates for membership to our church.

  • The requirement that a Clerk of Session be present to record the acceptance of new members at future Introduction to North Lake Presbyterian Church (101) classes.

ACTION ITEMS

  1. The Minutes of the November 27, 2018 meeting of Session were changed as follows:

    1. Wording of the third action item was edited to read, “A motion was made seconded and approved to accept the resignation with regret of Deacon Peg Kelley.

    2. The minutes were then approved.

  2. Membership role changes were reviewed and accepted.

  3. A motion was made, seconded and approved to pay the full 2018 per capita to Central

    Florida Presbytery.

  4. A motion was made, seconded and approved to make future per capita contributions a part of the yearly budget.

  5. A motion was made, seconded and approved to hold the next Congregational Meeting on FAB Tuesday, February 5th, 2019.

  6. A motion was made, seconded and approved to accept as members of NLPC, Bill and Nancy Stone. They attended 101, but required additional time to make their decision. They will be introduced with the next class of 101 participants who choose to join.

  7. A motion was made, seconded and approved to have either the Clerk of Session, or a Clerk Pro-Tem attend and record minutes at each New Members Class (101). Elder Richard Vehling volunteered to fill that role, whenever the Clerk of Session is not in attendance.

CHANGES IN THE MEMBERSHIP ROLL

Members who joined the Church Triumphant:

  • Robert Solien (12/4/18)

  • Phyllis Loges (12/10/18)

CLERK’S REPORT

Central Florida Presbytery will meet next on Saturday, February 2, 2019 at 8:00 a.m., at the Markham Woods Presbyterian Church, Lake Mary, Florida. This session will include COLE (leadership) training. This meeting is in conflict with the Presbyterian Women’s Retreat.

OTHER REPORTS

Church Administrator, Dennis Heasty, reported:

  • Donations are presently short of the 2018 budget, but so are expenses. The result is that we still enjoy Blessings in Abundance this year of $48,000.00.

  • Due to a slight decline in membership, the 2019 budget is projecting the same expectations for donations. Additionally, the new budget is expected to include a 2.8% salary increase for staff and a $62,000.00 deficit, due to the new property. And, it does not yet contain the per capita contribution for 2019.

  • An audit of NLPC financial statements was conducted by Crippen & Co. (CPA’s) and is available from the Church Administrator.

  • The Security Team, studying best methods for providing a safe environment for our staff and congregants, distributed a Security Proposal paper to Session for consideration and discussion. The Finance Committee had already reviewed some of the options and funding possibilities, including making those investments in security equipment part of the Capital Campaign.

Elder for Missions, Becky Bros reported:

  • A Church Employee Workshop, “Redemptive Compassion”, to be held Thursday, January 24th, with lunch at 11:30 and the Workshop from 12:00-3:00, RSVP’s are needed no later than January 17th.

  • NLPC provided 30 turkeys for Thanksgiving and will provide 36 hams to Village Elementary students from underprivileged families (those currently receiving weekend food donations).

  • Commissioning of the Cuba Team will occur Sunday, January 6th, at the Contemporary Service. However, at this point, it seems few people are interested in participating in this mission and there is some doubt as to whether we will continue our relationship with the particular church in Cuba we have been supporting.

Elder Wayne Butler reported the following nominees to be presented at the Congregational Meeting on February 5, 2019:

Elders – 1 new and 2 for re-election to the class of 2022:

o Ken Knipe (new)
o Tom LeDoux (re-election)
o Dottie Wise (re-election)

Deacons – 1 new and 3 for re-election.

o Pat Harrell (to complete a vacated term, class of 2020)
o Kathy Anderson (re-election to class of 2022)
o Joe Fortenbaugh (re-election to class of 2022)
o Randy Kresley (re-election to class of 2022)

Nominating Committee Members – 4 new for election to the class of 2021

o Ralph Corso
o Garth Price
o Linda Williams
o Char Zientara

Elder for Discipleship, Richard Vehling reported:

  • A surge in attendance at classes and small groups during 2018, and provided a draft of a chart comparing 2018 to 2017 attendance.

  • The winter 2018/Spring 2019 brochure of available classes will be available to the congregation on Sunday, December 23, 2018.

Pastor Lynn Miller, Care Ministry, reported:

  • 22 persons received communion from the Extended Table Ministry, thus far in December.

    • Eucharist Teams:

o 8:15 Service – Robert and Andrea Null

o 11:15 Service – Arlene and Ron Pfeuffer

Elder for Worship, Rose Gorman reported:

  • The 9:00 p.m. Christmas Eve Service will include communion by intinction, with five stations (two in front of the stage, two at the mid-congregation aisle, and one in the choir loft.

Elder Dottie Wise reported on the Capital Campaign:

  • Launch will occur Sunday, February 24, 2019.

  • The campaign will extend over three years, with a target of $3,000,000.00.

  • Forums will be held during January:

o Monday, January 21, at 6:30 p.m. in the Fellowship Hall: Regarding ministry with children, youth to include Sunday school, LOGOS, Youth Ministry, Little Blessings, etc.

o Tuesday, January 22, at 2:30 p.m. in the Fellowship Hall: Regarding property and finances.

  • The launch delay to late February will provide separation between the 2019 Pledge commitments and the separate Capital Campaign.

  • Initial cash contributions will be target toward improvements to the church property (vs. debt reduction).

  • A brochure and pledge cards are being created.

  • The next meeting of the Capital Campaign Committee will occur on January 10, 2019.

  • Kick-off will include a series of “This Is My Story” testimonials in January, February, April, May, September, October and November.

Dr. Hosmer reported:

  • The January Newsletter will contain information on the January Forums (see above).

  • The last Sunday of January will be Commitment Sunday for receipt of annual 2019 pledges.

  • The consultant is expected to provide his report on the viability of Little Blessings (LB) tomorrow. It is anticipated this report will deal with the success or shortcomings of LB as a business, irrespective of its role as a success or failure as a method to disciple children.

DISCUSSION ITEMS

  • Suggestions that LB’s status remain an open question, or to establish a minimum term for it to remain open.

  • No urgency to close it immediately, but a belief that it is not sustainable over time.

  • The necessity to brief LB Staff, once a decision is made.

  • Concerns of the effect on enrollments once a closing date is set, and the effect that

    would have on the financial support required should enrollments fall.

  • Becky Bros suggested we hold off on spending any of the receipts from the yard sale for now, as we may choose to use those funds as severance packages for the LB Staff members.

  • Dr. Hosmer opined that going big and growing LB is no longer on the table, and that we need more information: consultant’s report, infrastructure costs, additional data gathered over the next few months, the effect on parking, etc.

  • Dr. Hosmer will prepare talking points for the January 21st Forum.

Dr. Hosmer closed the Session with prayer.

Month of November, 2018

 

NLPC Monthly Stated Session Meeting Minutes
Meeting @ 2:00 p.m. – Peace Room – November 27, 2018

ROLL CALL

Class of 2019

X Becky Bros
X Tom Ledoux
X Dottie Wise
X Jim Crutchfield, Clerk

Class of 2020

X Bill Johnston
EX Dick Young
X Rose Gorman

Class of 2021

X Richard Vehling
X Judy Wardle
X Wayne Butler

Staff

X Dr. Jeff Hosmer
EX Mike Smith
X Dennis Heasty
X Lynn Miller
EX Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of November 2018 was called to order by Moderator, Dr. Jeff Hosmer, at 2:00 p.m. on the 27th day of November 2018 in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Moderator Dr. Jeff Hosmer led devotions based on Galatians 1:10.

“10 Am I now trying to win the approval of human beings, or of God? Or am I trying to pleasepeople? If I were still trying to please people, I would not be a servant of Christ.”

Related discussion included: What is my driving motivation?; Resistance to change; Human vs.God’s approval and how to know if we’re following God’s direction; and the need to sometimesmake God-directed decisions even if it makes us unpopular with our contemporaries.

Talk then turned to the Teague Trail property and its possible uses, followed by our perceptions of the recent special meeting on our Contemporary Worship Service.

Dr. Hosmer then led us in prayer.

There was no new business

CALL FOR NEW BUSINESS

AGENDA

The Agenda was presented and approved.

DISCUSSION ITEMS

  1. The current and future status of Little Blessings, pending receipt of the delayed report from the consultants (see action item 4. Below). Discussion included options, consequences of those options to include the effect on: other children’s programs at North Lake, Little Blessings’ personnel, perceptions related to the Teague Trail property vis-à-vis the Capital Campaign, and emphasis toward our teen program.

  2. Dr. Hosmer discussed plans for a forum to be held on our Children and Youth Ministry, date TBD. This meeting is an adjunct to the forum on the Contemporary Service, but will expand its focus to include congregants of all three services.

  3. Architects drawings of the proposed campus improvements are expected within two weeks. However, concerns were expressed that estimates on the cost of those improvements will not be available in time to inform Capital Campaign promotions.

  4. Possible near term uses of the Teague Trail property, i.e. a youth bon fire.

ACTION ITEMS

  1. The Minutes of the October 16, 2018 meeting of Session were approved.

  2. Membership role changes were reviewed and accepted.

  3. A motion was made, seconded and approved to accept the resignation of Deacon Peg Kelley.

  4. The action to review the consultant’s report on the status of Little Blessings was postponed, due to the consultant being in poor health and unable to provide his report as scheduled. A decision regarding the future of Little Blessings will be addressed at the December meeting of Session on Tuesday, December 18, 2018.

CHANGES IN THE MEMBERSHIP ROLL

The preceding changes to the membership roll were approved by the Session.

Members who joined the Church Triumphant:

  • Harriett Lowry (10/11/18)

  • Bobbie Sollman (10/21/18)

  • Jim Alster (11/1/18)

  • Gabriella Henry (11/8/18) – inactive past member

These members are no longer attending our church and should be placed on the Inactive Roll and removed from the Active Membership Roll:

  • Al and Bobbie Bernhardt (moved to Wisconsin two years ago and requested to be removed)

  • Bill Gray (going to a Roman Catholic Church)

  • Jeff and Nancy Dixon (have been absent from church for a number of years)

  • Cody Buie (has been absent from church for a number of years)

  • Gene and Patti Ross

  • Frank Dudinski

These attendees have been added as new members by the Session:

  • John and Patricia McDonald

These members were on our Affiliate Member roll and have asked to be moved to the Active Member Roll:

  • David and Martha Orf (have been attending another church for over a year)

These members have been reinstated:

  • Donna DeBard

CLERK’S REPORT

Central Florida Presbytery will meet next on Tuesday, December 4, 2018, 9:30 a.m. at Korean Presbyterian Church, Orlando.

Other Reports:

Elder Dottie Wise reported on the Capital Campaign:

  • Slogan will be, “Count Me In”

  • Duration will be a three year pledge

  • Communication/Promotions will include:

o January 6 Bulletin covero Tri-fold brochure
o Videos
o Mailings to members
o Campaign leaders meeting with small groups and large contributorso Website
o Pulpit announcements
o Phone calls

  • Tasks to accomplish the above are now being assigned.

Elder Wayne Butler announced that the nominating committee had identified several emerging candidates to fill the following vacancies: Elder (1), Deacon (1), and Nominating Committee Members (4). The confirmed slate of nominees will be announced at the December 18, 2018 meeting of Session. Elder Rose Gorman reported on the status of leaders and ushers for the first service, where she continues to need additional help.

Dr. Hosmer displayed the Jerusalem Cross, made of olive wood – a gift to NLPC from those whowent on the pilgrimage to Israel. It will be added to the “Cross Wall” in the Fellowship Hall.

Dr. Hosmer announced that Rev. Denny Dennison will be featured on the NLPC Bulletin Cover, be featured in a video, and greet attendees after services, in celebration of his being installed as Pastor Emeritus of North Lake Presbyterian Church.

Bill Johnson reported that he may not be able to attend the December meeting of Session due to a surgery scheduled on December 11, 2018.

Identifying signs have been applied to the Christian Food Pantry truck. Closing prayer was offered by Dr. Hosmer.

Respectfully Submitted by,
Jim Crutchfield, Clerk of Session

Month of October, 2018

 

Meeting @ 2:00 p.m. – Peace Room – October 16, 2018

ROLL CALL

Class of 2019

X Becky Bros
X Tom Ledoux
X Dottie Wise
X Jim Crutchfield, Clerk

Class of 2020

X Bill Johnston X Dick Young
X Rose Gorman

Class of 2021

X Richard Vehling X Judy Wardle
X Wayne Butler

Staff

X Dr. Jeff Hosmer
Ex Mike Smith
X Dennis Heasty
X Lynn Miller
X Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of October 2018 was called to order by Moderator, Dr. Jeff Hosmer, at 2:00 p.m. on the 16th day of October 2018 in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Moderator Dr. Jeff Hosmer spoke about changes and the need to carefully assess each situation before choosing which to discard and which to retain. He then led us in prayer.

CALL FOR NEW BUSINESS

Mike Snow asked to add an action item to address the Christmas Eve schedule of services.

AGENDA

The Agenda for Session Meeting to be held on the 16th day of October 2018 was presented, reviewed and discussed. The Agenda was approved, including the addition of the action addressing the Christmas Eve schedule of services.

DISCUSSION ITEMS

In response to the overwhelming needs of Hurricane Michael’s survivors, the Christian Food Pantry authorized the husband of one its volunteers to take as much as he could from the pantry, and transport that food to Mexico Beach, Florida.

ACTION ITEMS

  • The Minutes of the September 18, 2018, meeting of Session. The Minutes were approved as corrected (both Elders: Richard Vehling and Wayne Butler were added as having attended).

  • Membership role changes were reviewed and accepted.

  • A motion was made, seconded and approved to schedule three services on Christmas Eve 2018: Contemporary at 5:00 p.m., Traditional at 7:00 and 9:00 p.m., with communion offered at the 9:00 p.m. service. Further discussions included:

    1. The lack of willing candidates to serve as ushers and servers at the 9:00 p.m. service. Mike Snow suggested the possibility of changing the times of services next year to 3:00, 5:00, and 7:00 p.m. It was agreed that with the changes made to our regular services this year, further changes might not be readily accepted.

    2. A number of complaints surfaced from worshipers at the Contemporary Service with regard to the imminent time change, but further discussions revealed much of the angst was based on perceptions of the church leadership’s disregard toward thisservice over the preceding years. Dr. Hosmer stated he would like to hold a Workshop for those attending the Contemporary Service in the future.

  • A motion was made, seconded and approved to borrow $550,000 from Citizen’s First Bank to purchase the Teague Trail Property. Closing will occur 10:00 a.m., Friday 26, 2018, at Freedom Title of Lady Lake (motion and Time Line distributed at Session). Additional discussions included:

    1. Dr. Hosmer’s Overview Planning Chart, and draft drawings of the proposed Building Improvements, including the choir room, offices and chapel (distributed at Session). Dr. Hosmer expects to receive the final architectural drawings by the end of October.

    2. Dr. Hosmer also addressed the growth of our Youth Ministry and its need for additional space. Several kudos were given to Youth Leader Brad Harter for his ability to weave the youth into various church activities.

  • A motion was made, seconded and approved to enlist Elder Dottie Wise and Jim McKeithan as Co-Chairs of the Capital Campaign.

CHANGES IN THE MEMBERSHIP ROLL

Members who joined the Church Triumphant:

  • Ray George (9/22/2018)

These members have requested to be transferred to another church and have been removed

from the Active Membership Roll:

  • Gary and Lyn Brooke (Lebanon Presbyterian Church, Lebanon, OH)

  • Shirley Lett (First Presbyterian Church, Creston, IA)

  • Kenneth McGray (Weirsdale Presbyterian Church, FL)

The preceding changes to the membership roll were approved by the Session.

CLERK’S REPORT

Central Florida Presbytery will meet next on Tuesday, December 4, 2018, 9:30 a.m. at Korean Presbyterian Church, Orlando.

Other Reports:

Elder Tom Ledoux reported that 16 additional handicap parking spaces will be added by Sunday, December 1, 2018 (Parking Ministry Report distributed at Session).

Elder Dottie Wise is the point person for the future of Little Blessings Pre-School. Consultant Bob Segal is using metrics to determine the viability of our pre-school and we are awaiting his final report.

Dr. Hosmer explained the advantages of launching the Capital Campaign sooner, rather than later (reduces interest paid on loans and enables faster action on improvement to our existing facility).

Dennis Heasty reported that NLPC is enjoying an $80,000 Blessings In Abundance so far this year. He also stated that it costs roughly $227,000 per month to operate NLPC (Finance Report distributed at Session).

Care Minister, Pastor Lynn Miller reported that we had no members currently in the hospital,and that Pastor “Denny” Dennison is now residing at the North Campus Rehab facility, 700 N Palmetto St, Leesburg, FL 34748, and would enjoy seeing guests. (Care Report attached).

Pastor Lynn asked that Care Ministry be listed under Financials in future agendas.

Seven youth and twenty adults, participated in the latest 101 class and all 7 youth and 18 of the adults chose to become members of NLPC.

Elder Dottie Wise congratulated Director of Music Mike Snow on his successful management of the Sandi Patty concert.

Mike Snow stated that more communion preparers, ushers (especially Head Ushers) were needed for the 8:15 a.m. service.

The next meeting of Session will be at 2:00 p.m., Tuesday, November 27th, in the Peace Room.

Motion was made, accepted and carried to adjourn at 4:08 pm with prayer. Closing prayer was given by Pastor Mike Smith.

Respectfully Submitted by,
Jim Crutchfield, Clerk of Session

Month of September, 2018

 

Meeting @ 2:00 p.m. – Peace Room – September 18, 2018

ROLL CALL

Class of 2019

X Becky Bros
X Tom Ledoux
X Dottie Wise
X Charlotte Hornback, Clerk pro tem

Class of 2020

X Bill Johnston
X Dick Young
X Rose Gorman

Class of 2021

Ex Richard Vehling
X Judy Wardle
Ex Wayne Butler

Staff

X Dr. Jeff Hosmer
X Mike Smith
X Dennis Heasty
X Lynn Miller
X Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of September 2018 was called to order by Moderator, Dr. Jeff Hosmer, at 2:02 p.m. on the 18th day of September 2018 in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Moderator Hosmer began the devotion by telling us the scripture he was going to read was for those in exile. He reiterated that we were not in exile but perhaps in an unsettled position and proceeded to read Jeremiah 29:11 and the previous verses 5-9 and then 12-14. God says, “Settle down and live where you are fully.” Other prophets were saying, “We will be out of here quickly.” God is giving us a future with hope but not an easy shortcut. Dr. Hosmer then led us in prayer.

CALL FOR NEW BUSINESS AGENDA

No new business was reported.

The Agenda for Session Meeting to be held on the 18th day of September 2018 was presented, reviewed and discussed. There were no changes so the Agenda was approved.

DISCUSSION ITEMS
Dr. Hosmer presented a chart for NLPC planning overview and mentioned that the items and timeline may change. He indicated that we want to accomplish items quickly but not to be done too hastily. Capital Campaign needs to be done soon but done well and that we need to specify as to what improvements will be made, especially to existing building.

Mike Snow presented a drawing indicating potential choir room changes by incorporating the library into use for a conference room and office/storage space for choir. This would not be adding building space, so cost would be minimal.

Dennis Heasty gave drawings of 4 different options after input from others with Option 2 being considered the best. This will mean office space extended from existing offices out to the parking lot.

Dr. Hosmer presented the possible location of the new Chapel which would be located to the west of the choir room with the front of it facing west. The total new building space is about 5000 sq. ft. and estimated cost is $200.00 per sq. ft. which includes minimal furnishings and would be close to $1 million.

How expenditures related to architectural drawings and campaign development were going to be handled resulted in suggestion to put them in Architect and Building Fund, not connected to Operation Budget. Dottie Wise raised the question that we need to know how Little Blessings is going to affect timing of overview and allocation of money from Capital Campaign. The consultant has begun work and should have a final report in six (6) weeks which would give time before decisions have to be made as to expenditures. May need special Session meeting in October.

Discussion of possible changes for Sunday worship times to alleviate parking brought a suggestion from Bill Johnston that we just move the 9:45 service to 9:30 and see how that works since it would only affect 1 worship service. Discussion followed on when to implement and November 4th was suggested since it is when time changes and we would have time to inform the congregation. An action item followed.

ACTION ITEMS

  1. A motion was made to change the 9:45 worship service to 9:30 on November 4th, 2018, making 8:15, 9:30, and 11:15 the times for our worship services. Motion was seconded and passed unanimously.

  2. The Moderator next called attention to the Minutes of the August 7, 2018, Special Congregational Meeting. The Minutes were approved as corrected (3 year discernment process instead of 2 year).

  3. The Moderator then called attention to the Minutes of the August 27, 2018, Session meeting and the Minutes were approved as distributed.

  4. Membership role changes were reviewed and accepted. [2]

  1. A motion was made and seconded to approve Jim Crutchfield as President of the Corporation (per bylaws as Clerk of Session). Motion was approved.

  2. A motion was made, seconded and approved to set date for November Session meeting as the 27th.

  3. A motion was made and seconded to borrow $350,000 from the NLPC restricted funds with $300,000 to be used as a down payment on the purchase of Teague Trail property and $50,000 to be put in architect and building fund. This will be repaid by the funds received from the capital campaign being developed. Motion passed unanimously.

  4. A motion was made by the Financial Committee for the purchase of the Teague Trail Property, the capital improvements to the building and the reduction of debt to be the three areas planned for the funds raised from the Capital Campaign and the following to be the priority schedule:

    1. Loan from Citizens Bank for the purchase of the Teague Trail Property.
    2. Loan from the reserve funds for designated purposes.
    3. Capital improvements to the current building (This may require accumulation of

    funds).
    4. Debt of the current mortgage with Citizens Bank. The Motion was seconded and

    carried unanimously.

CHANGES IN THE MEMBERSHIP ROLL

Members who joined the Church Triumphant:

  • John T. Smith (8/20/18)

  • Bill Miles (8/26/18)

  • Judy Curtis (9/4/18)

  • Donna Catchpole (not sure of date)

  • Violet Castle (5/16/18)- late notice

These attenders have been added as new members by Session:

  • Randy and Susan Hathaway

This member was on our Affiliate Member roll and asked to be moved to the Active Member Roll:

  • Charles de Andrade

The preceding changes to the membership roll were approved by the Session.

CLERK’S REPORT

Presbytery accepted proposal for the purchase of Teague Trail Property.

Unfortunately, Pastor Dennison’s Pastor Emeritus did not make the docket.

Other Reports:

Administrator Dennis Heasty reported donations dropped but expenses continue to run under budget.

- Purchased a Transit Van at cost from Branden Ford

Ministry & Mission Elder Becky Bros reminded everyone of Yard Sale in Oct. to benefit Little Blessings.

Congregational Care Pastor Lynn Miller reported:

  • Extended Table Ministry served communion to 19 people. (Attached report)

Deacons Meeting Minutes (Attached report)

Motion was made, accepted and carried to adjourn at 4:08 pm with prayer.

Closing prayer was given by Pastor Mike Smith.

Respectfully Submitted by, Charlotte Hornback, Clerk Pro tem

Special Congregational Meeting Minutes - August 7, 2018

 

An ice cream social was held, preceding the meeting, hosted by our Youth Refuge 511 teens, their parents and leader Brad Harter. Special thanks to Ed Latimer who played a great selection of music on his keyboard, during the ice cream social and while the votes were counted and verified.

Call to Order and Prayer: This Special Congregational meeting was held in the Fellowship Hall. The meeting was called to order at 7:00 p.m. and Senior Pastor Jeff Hosmer opened with prayer. He then defined how this meeting represented both the North Lake Presbyterian Church (NLPC) congregation and its identity as a corporation.

Order of the Day

o The Moderator verified the presence of a quorum.

o Motion: A motion was made, seconded, and passed unanimously to elect Elder Jim Crutchfield as Clerk pro tem of the meeting.

o Chairman Wayne Butler of the Nominating Committee presented, and the congregation elected:

  • Tom Ledoux to serve as Administrative Elder, class of 2019

  • Randy Kresley to serve as Deacon, class of 2019

  • Both candidates are filling mid-term vacancies and will be eligible as

    candidates for another term beginning in 2019.

o Motion: A motion was made by the Session and passed unanimously toelect the Rev. Dr. Ralph “Denny” Dennison as Pastor Emeritus of thecongregation, with affection and appreciation for his years of service as pastor of North Lake Presbyterian Church. The bestowing of this honor will now be sent to the Central Florida Presbytery for their endorsement (expected in September).

o Motion: A motion was made by the Session and passed unanimously to establish a requirement of three-fourths (75%) approval of those voting on the following motion concerning the proposed purchase of the Teague Trail property.

o Prayer of Discernment: Pastor Jeff Hosmer led the congregation in a prayer of discernment prior to the vote on the following motion.

o Motion: A motion was made and *passed to purchase the Teague Trail (CR 25) property, at a price not to exceed $950,000, with the understanding that by the Fall of 2021, North Lake Presbyterian Church will decide either to develop the site, or sell it.

*The written ballots resulted in 189 for, 63 against, with 6 abstentions –meeting the 75% approval required. The following are thanked for tabulating the votes; Charles Evans, Irene Rosche, Pat Wright, and Ruth Swart.

o Definitions Prior to the Vote: Elder Dottie Wise defined the scope, intent, and three-year discernment process that will determine whether to develop or sell the property. She further explained the 8.46 acres is composed of four parcels that will not be combined until a decision is made whether to develop or sell, as we might decide to sell one or more of the parcels (but not all) in the future.

  • Pastor Jeff Hosmer emphasized this purchase was recommended by the Body Builders Team and the Session, but that its pursuit was in the hands of the congregation, for their discernment and decision.

  • Pastor Jeff also spoke of our corporate discernment as an on-going exercise as we as a church work together on near-term, as well as strategic objectives (e.g. parking, a larger choir room, more office space, a chapel, and the future of Little Blessings).

o Questions From the Floor Prior to the Vote:

  • The impact of the purchase on our existing debt?

    • A refundable $85k down payment has already been made, and the service on our increased debt is estimated to be about $400 a month.

    • A proposed $3M capital campaign is expected to provide $1M to pay down our existing $2.8M debt, $1M to pay for the Teaque Trail property, and $1M for improvements to our existing campus.

  • The long-term possibilities to enhance our ministry?

    • Parking overflow, future site for Little Blessings, Easter sunrise option, etc.).

    • The real estate value projections, should we decide to sell in two years?

    • Impossible to guarantee, but area development suggests the value will increase.

  • A concern was voiced about the ability of future generations to pay for the proposed investments.

  • Statements of faith in the Body Builders Team and our Session were expressed.

Closing Prayer: Pastor Mike Smith closed the meeting in prayer.

Respectfully Submitted, Jim Crutchfield, Clerk Pro Tem

Month of August, 2018

 

Meeting @ 2:00 p.m. – Peace Room – August 21, 2018

ROLL CALL

Class of 2019

X Becky Bros
X Vacancy
X Dottie Wise
Ex Dave Tyler, Clerk

Class of 2020

X Bill Johnston
X Dick Young
X Rose Gorman

Class of 2021
X Richard Vehling
Ex Judy Wardle
X Wayne Butler

Staff
X Dr. Jeff Hosmer
X Mike Smith
X Dennis Heasty
X Lynn Miller
X Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of August, 2018, was called to order by Moderator, Dr. Jeff Hosmer, at 2:00 p.m. on the 21st of August, 2018, in the Peace Room of the North Lake Presbyterian Church.  A quorum was declared present. 

OPENING PRAYER

Pastor Mike Smith opened the meeting with prayer. 

ANNOUNCEMENT

Dr. Hosmer informed the Session of Elder J.T. Smith’s assent to God’s Kingdom. A Celebration of Life will be held at 11:00 a.m., Monday, 27 August at NLPC.  

DEVOTION

Dr. Hosmer led the devotional, based on 1Thessalonians 5:16-24 (NRSV)

The focus was on the use of verbs in verses 16-22 and those in verses 23-24. “Rejoice, pray, giving, test, hold, abstain (Do’s), quench, despise, (Don’ts)”; versus “sanctify, kept, calls, will”.

The first verses direct our actions, while the latter verses assure us of God’s response. 

CALL FOR NEW BUSINESS

Dennis Heasty requested: 

  • The action items include hiring of a consultant to evaluate the operation of Little Blessings.

  • The proposed action on hiring a consultant to evaluate our parking situation be tabled. 

AGENDA

The Agenda for Session Meeting to be held on the 21 day of August, 2018, was presented, reviewed and discussed. The agenda was approved with the proposed changes regarding actions pertaining to the hiring of consultants (see Call for New Business). 

ACTION ITEMS

1. The Moderator called for a motion to approve the examination of officers-elect Randy Kresley and Tom Ledoux, with their ordinations/installations to be held Sunday, August 26, 2018 . Both candidates provided a testimonial; motions were made, seconded and approved to accept both. Tom Ledoux will be ordained/installed as Elder for Finance at the 9:45 service, and Randy Kresley will be ordained/installed as a Deacon at the 11:15 service.

2. Minutes were approved, as written, for the July 15, 2018 special Session Meeting with new members.

3. Minutes were approved, as written, for the July 17, 2018 regular Session Meeting.

4. Membership role changes were reviewed and accepted.

5. A motion was made, seconded and approved to elect Elder (inactive) Jim Crutchfield as Clerk of Session.

6. A motion was made, seconded and approved to purchase a used van for the Christian Food Pantry, using funds from their reserve ($128k). The purchase, insurance, etc. are estimated to be approximately $16K.

7. A motion was made, seconded and approved to hire a consultant to evaluate the operation of Little Blessings Pre-School at a cost of $11,500.00 (includes transportation and lodging). Consultant is based in Chicago, has excellent references, and will conduct the on-site portion of his examination over three work days. 

CHANGES IN THE MEMBERSHIP ROLL

Members who joined the Church Triumphant:

a. Bob Hough (7/11/18)

b. William Thede (7/18/19)

c. Carol Coulbourne (7/31/18)

The preceding changes to the membership roll were approved by the Session.  

DISCUSSIONS

Discussions were held regarding Session’s next steps with regard to the Teague Trail property, improvements to our existing grounds, paying down our existing mortgage, and development of a Capital Campaign.

Specifically:

  • The 75% approval for the project.

  • The bank’s ruling that the mortgage on the new property be separate from our existing mortgage.

  • Contingencies requiring:

o   Property appraise for more than the price (appraised at $850k, price $846k)

o   Congregational approval (accomplished).

o   Accomplishment of zoning permissions (could take until October 2018, at which time we may be prepared to close on the sale).

o   Presbytery must approve (they are aware and have given preliminary approval to proceed).

  • Payments on the mortgage at 100% of the purchase price will be $6,600.00 per month, with an interest rate of 4.75% for 15 yrs., with a 5 year bump.

  • Finance is investigating use of $300k from our reserve fund ($600k) as a down payment, in order to reduce the monthly payment to $4,400.00 per month. Tithes and offerings, other than those from the Capital Campaign, that exceed the budget would be used to replenish the reserve fund.

  • Urgency to launch the Capital Campaign, possibly as early as February 2019:

o   Form our own team, rather than hire another consultant, to manage the campaign.

o   Stress the priority uses of Capital Campaign funds to be:

1.      Pay off the Teague Trail mortgage

2.      Improve our present facility (extended choir room, office/conference room, chapel)

3.      Pay down our original mortgage

o   John Bros has already begun to explore ways to meet proposed improvements to our present facility with: Dr. Hosmer overseeing chapel design, Dennis Heasty in charge of office/conference room expansion, and Mike Snow ensuring needs of the choir are met.

  • Cautions were voiced regarding:

o   Being prepared to explain investments in the new property vs. improvements to our current campus.

o   Historic resistance with regard to previously perceived unfilled promises.

o   Need for transparency

o   Need to assure our message(s) are approved corporately to prevent rumors and misconceptions.

  • Elder Rose Gorman asked if the Body Building Team (BBT) was still meeting and Dr. Hosmer replied that they have completed their work and written their report. 

CLERK’S REPORT

Correspondence – None 

OTHER REPORTS

Administrator Dennis Heasty presented a financial report that states we are enjoying a surplus of $43,000.00 so far this year (see attached report). Quotes received for construction of our on-site storage shed are much higher than expected, and Dennis is asking if we need to ask for more. 

Elder for Ministry and Missions, Becky Bros reported over $9,000.00 in funds distributed for the period of August and September 2018 (see attached report), and that there were no 2nd mile offerings taken during the summer. 

Elder for Care and Fellowship, Dick Young reported:

  • 2 buses needed for the St. John’s River boat excursion.

  • Anticipate 2 buses will also be needed for the Living Christmas Tree w/dinner excursion planned for December 15th. 

Pastor Lynn Miller reported:

  • Stephen Ministers put in 60 hours a week on congregational care.

  • Extended Table Ministry served communion to 39 people. (see attached report) 

Elder for Ministry and Mission, Wayne Butler reminded Session that all future re-commissions for Elder, Deacon, or Nominating Committee must first be approved by the Session.  

Elder for Discipleship, Dottie Wise reported that two candidates are slated for interviews for the position of Director of Children’s Ministries. 

Dr. Hosmer announced the Presbytery’s examination of ordination candidate Holly Reimer will occur at the September Presbytery meeting in Deland, Florida on September 11, 2018. Her Ordination will be conducted at NLPC on Sunday, September 30, 2018 at 3:00 p.m. Chris Kao is organizing refreshments, to follow the reception line. 

Director of Youth, Brad Harter is finishing the book he’s authoring, and remains an active enquirer for seminary. 

Pastor Denny Dennison will be honored briefly as Pastor Emeritus of NLPC during Sunday services (date to be determined). 

Session also discussed possible solutions to the shortage of parking availability, possibly pushing back the time of the first and middle services by 15 minutes each, or shortening the first service to 45 minutes (and moving the middle service to 9:30), since the most problems exist between the middle and last service. 

CLOSING PRAYER

Pastor Mike closed the meeting in prayer. 

Respectfully Submitted,
Jim Crutchfield, Clerk

July 17, 2018, 3:00 p.m. - Session Meeting Minutes

 

NLPC Monthly Stated Session Meeting Minutes

Month of July, 2018

Meeting @ 3:00 p.m. – Peace Room – July 17, 2018

Roll Call

Class of 2019                      Class of 2020          Class of 2021          Staff                  

X  Becky Bros                          X  Bill Johnston            X  Richard Vehling      X  Dr. Jeff Hosmer

X  vacancy                               X  Dick Young              X  Judy Wardle                        X  Mike Smith

X  Dottie Wise                         X  Rose Gorman          X  Wayne Butler          X  Dennis Heasty

Ex  Dave Tyler, Clerk                                                                                      X  Lynn Miller

                                                                                                                        Ex  Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of July, 2018, was called to order by Moderator, Dr. Jeff Hosmer, at 3:00 p.m. on the 17th of July, 2018, in the Peace Room of the North Lake Presbyterian Church.  A quorum was declared present.

 DEVOTION

Reverend Mike Smith led the devotional, based on Acts 4:13-22

·         “What does it take for each of us to be bold?”

o   Responses from those present included: confidence, courage, perseverance, humility, trust, and faith that God will give us the right words to speak.

·         “Do we carry the dust of Our Rabbi?”

o   The disciples followed Jesus everywhere, accumulating not only the dust of the road, but the accumulation of His teachings. Ergo, the closer we get to Jesus, the more likely we are to be sent out. (Apostle = one who is sent).

 APPROVAL OF CLERK PRO TEM

Elder Jim Crutchfield was approved as Clerk pro tem of the meeting.

 

       CALL FOR NEW BUSINESS

Elder Dick Young requested an action item to consider an earlier start to the regular monthly Session meetings.

AGENDA

The Agenda for Session Meeting to be held on the 17th day of July, 2018, was presented, reviewed and discussed. The agenda was approved with the additional action item regarding the change in starting time for future Session meetings. 

ACTION ITEMS

1.      The Moderator then called attention to the Minutes of the June 19, 2018 Session meeting and the Minutes were approved as distributed.

2.      Elder Dick Young was elected to serve as Secretary of the NLPC corporation, replacing Elder Becky Bros who had been both Secretary and Vice President of the corporation. Elder Bros will continue as Vice President.

3.      The resignation of Clerk of Session Dave Tyler was accepted with regret.

4.      Session voted and approved a motion to change the start time of future monthly meetings to 2:00 p.m. (versus the current 3:00 p.m.).

5.      Session voted and approved acceptance of the Personnel Committee’s recommendations regarding new NLPC employee benefit plans (chart attached). A motion to delay a decision on this matter until the August meeting was defeated by a vote.

a.      The new benefit plan differentiates between current staff and new staff who are hired after July 17, 2018.

b.      The new benefit plan for current employees will take effect January 1, 2019.

c.       Employees will choose their preferred options this October, after receiving individual briefings on those options from Administrator Dennis Heasty.

6.      Session voted and approved the removal of the hiring freeze of full-time, benefits eligible staff, which was in effect for the past year. This will allow Little Blessings to hire more full-time teachers. This action was made possible by the Personnel Committee’s most recent recommendations (see item 5. Above).

7.     Session voted and approved a motion to present a motion at the August 7, 2018 congregational meeting to purchase the Teague Trail property, with the plan to decide by the Fall of 2021, whether to develop and build upon the property or to resell it. The three years would allow time for long-term planning and the research of detailed site development and construction costs.   

CHANGES IN THE MEMBERSHIP ROLL

1.      Members who joined the Church Triumphant:

a.      Louise Witt Barnes (6/15/18)

b.      Frank Hutchinson (6/23/18)

2.      Members who requested transfer to another church and have been removed from the roles:

a.      Bob and Vivian Peacock (Deerfield Presbyterian Church, Bridgeton, NJ)

b.      Jim and Soon-Hwa Kim (Sue) Coleman (Pleasant Hill Presbyterian Church, Duluth, GA)

The preceding changes to the membership roll were approved by the Session.  

CLERK’S REPORT

Correspondence – None 

OTHER REPORTS

Administrator Dennis Heasty presented a financial report.

·         A question was raised regarding the distribution of funds from concerts held at NLPC

·         The answers:

o   NLPC provides a community service by providing a venue for outside groups to hold performances at our facility. We do not charge them for this use, but the groups routinely give a monetary offering as thanks.

o   Concerts sponsored by NLPC organizations:

§  Set aside an amount from ticket sales, in excess of concert expenses, to cover staff and facility overhead.

§  Other funds, in excess of concert expenses, are donated to an NLPC sponsored mission.

 Elder Wayne Butler provided a report from the Nominating Committee.

·         New Elders were informed the terms for Elders and Deacons begin and end in March, even those who replace someone in mid-term.

·         Elder Tom LeDoux will be nominated to fill the remainder of the term of J.T. Smith.

·         Mr. Randy Kresley will be nominated to fill the remainder of the term of Deacon Mike England.

·         There was discussion, followed by a suggestion that the Nominating Committee seek to provide equal representation of their membership from all three services (currently all but one attend the 11:15 service) 

The last Introduction to North Lake (101 Class):

·         10 individuals pre-registered for the class

·         19 individuals attended

·         16 became members at the end of the class

·         2 more are considering membership. 

Elder Becky Bros reported that a U.S.-wide meeting of the Cuban Network will be held at Lake Wales, sometime during October 2018. 

Pastor Lynn Miller reported results of the July 10, 2018 meeting of the Deacons. 

After Session sang “Happy Birthday” to Elder Bill Johnston, the meeting was adjourned and closed in prayer led by the moderator. 

Respectfully Submitted, 

Jim Crutchfield, Clerk pro tem          

June 19, 2018, 3:00 p.m.

Class of 2019

Becky Bros
Vacancy
Ex Dottie Wise
Ex Dave Tyler, Clerk

Class of 2020
X Bill Johnston
X Dick Young
X Rose Gorman

Class of 2021
Ex Richard Vehling
X Judy Wardle
X Wayne Butler

Staff
X Dr. Jeff Hosmer
X Mike Smith
X Dennis Heasty
Ex Lynn Miller
X Mike Snow

NLPC Monthly Stated Session Meeting Minutes
Month of June, 2018
Meeting @ 3:00 p.m. – Peace Room – June 19, 2018 Roll Call

CALL TO ORDER

The Stated Meeting of the Session for the month of June, 2018, was called to order by Moderator, Dr. Jeff Hosmer, at 2:00 p.m. on the 19th day of June, 2018, in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Moderator Hosmer conducted the devotion by reading 1 John 3:1 and the Father’s love.

No new business was reported.

CALL FOR NEW BUSINESS

AGENDA

The Agenda for Session Meeting to be held on the 19th day of June, 2018, was presented, reviewed and discussed. There being no changes, motion was made, seconded, and passed and the Agenda was approved.

ACTION ITEMS

The Moderator then called attention to the Minutes of the May 15, 2018 Session meeting and the Minutes were approved as distributed with a minor change to add “for Little Blessings” under the Mission Report which states: April 2nd Mile Offering for Little Blessings didn’t receive as much as planned.

[1]

A motion was made, seconded, and passed to approve the minutes from May 29, 2018.
A motion was made, seconded, and approved to approve the membership of Pam McNaull.

A motion was made, seconded, and approved to elect Denny Dennison as Pastor Emeritus of the congregation at North Lake Presbyterian Church, with affection and appreciation for his years of faithful service as pastor of North Lake Presbyterian Church.

A motion was made, seconded, and approved to call a special Congregational Meeting on August 7, 2018.

A motion was made, seconded, and approved to allow $9,500 for a site planning, architectural and engineering firm to be paid from the operations budget.

CHANGES IN THE MEMBERSHIP ROLL

1. These members joined the Church Triumphant:

a. Tom Hargis

  1. These members are no longer attending our Church and should be placed on the Inactive Membership Roll and removed from the Active Membership Roll :

    1. Austin Shufelt

    2. Ed and Vivian Taylor

    3. Rob and Stephanie Hicks

    4. Karen Huling

    5. Megan Doonan

    6. Bob and Kathy Zehr

    7. Elizabeth DeClerk

    8. Marcus and Anna Dunnam

  2. These members have requested to be transferred to another church and have been removed from the Active Membership Roll :

    1. Joyce LaGore (Ward Church, Northville, MI)

    2. Chuck and Julie Croom (Frontier Church, Leesburg, FL)

    3. Laurel Calhoun (Community United Methodist Church)

Following review, upon motion duly made, seconded, and passed unanimously, the proposed changes in the Membership Rolls, were approved.

Correspondence – None

CLERK’S REPORT

Other Reports:

Dennis Heasty gave a financial report.
Session spent some time discussing the possible new property purchase.

A Nominating Committee report was given. The Committee will meet June 20, 2018 at 3:00 p.m. to nominate one new elder to fulfill John T. Smith’s term for the class of 2019. They will also nominate a new deacon to fulfill Mike England’s term for class of 2019. They will approve and initiate contact with the class of 2019 Elders and Deacons who are eligible for re-election and ask if they are willing to serve another term. The nominees will be presented to Session at the July meeting.

A CT meeting report was given by Rose Gorman concerning the asking for monies by the Presbyterian Women.

Motion was made, accepted and carried to adjourn the meeting with prayer. Respectfully Submitted by,
Judy Wardle

April 17, 2018

Present: Associate Pastor and Moderator, Mike Smith, Pastor Lynn Miller, Director of Congregational Care; Elders Becky Bros, Bill Johnston, Richard Vehling, Dick Young, Judy Wardle, Dottie Wise, Rose Gorman, Wayne Butler, Church Administrator, Dennis Heasty, Staff Member Mike Snow, Clerk of Session, Dave Tyler. Senior Pastor Jeff Hosmer was excused.

Call to Order: Stated Session meeting was convened in the Peace Room at 3:00 pm. A quorum was present.

Devotion: Pastor Mike Smith led and offered prayer. Order of the Day:

These

Actions Items:

 

  • Motion was made to approve the minutes from March 20, 2018. The motion was made, accepted and carried.
  • Motion was made to approve the membership roll changes below.

  • Some time was spent discussing two candidates for Visitation Pastor. A motion was made to approve the hiring of Visitation Pastor, Jerry Lion only but not Karen Cartier. The motion was made, accepted, and carried.

 

These members joined the Church Triumphant

  • Munson Kneeland (3/13/18)

  • Larry Hager (3/22/18)

  • Doloris Rodriguez (3/25/18)

  • Geri Fournier

These members are no longer attending our church and should be placed on the Inactive Roll and removed from the Active Membership Roll:

  • Eleanor White (moved to Altoona)
  • Elaine Russell (moved to West Virginia)

Elder Reports: no reports

Staff Reports:

A financial report was given by Church Administrator Dennis Heasty.

Associate Pastor’s Report: Mike Smith - No report

Motion was made, accepted and carried to adjourn the meeting. The meeting was closed in prayer.

Respectfully Submitted by,
Dave Tyler, Clerk of Session

 

March 20, 2018, 3:00 P.M.

ROLL CALL

Class of 2019

  • Becky Bros
  • Ex John T. Smith
  • Dottie Wise
  • Dave Tyler (Clerk of Session)

Class of 2020

  • Bill Johnston
  • Dick Young
  • Rose Gorman

Class of 2021

  • Wayne Butler
  • Ex Richard Vehling
  • Judy Wardle

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Lynn Miller
  • Mike Snow

CALL TO ORDER

Prior to the commencement of the Session Meeting, the Session engaged in general discussion of several matters of interest, including a new method of reminding the Congregation of their individual responsibility for the payment of the per capita assessment, and the health status of several members of the Congregation. The Stated Meeting of the Session for the month of March, 2018, was then called to order by Moderator, Dr. Jeff Hosmer, at 3:05 pm. on the 20th day of March, 2018, in the Peace Room of the North Lake Presbyterian Church. As an initial item of business, he presented Certificates of Membership on the Session to those new members in attendance. A quorum was then declared present.

OPENING DEVOTION

Moderator, Dr. Jeff Hosmer, led the Session in an opening Devotion. He then called the Session’s attention to a framed, pictorial reproduction of the Presbyterian Cross which he had brought with him to the Meeting. He asked the Session to look closely at the cross and identify items that were included within the cross that had biblical or denominational significance. Many items were noted by various members of the Session when they took the time to closely examine it for content. He then encouraged us to remember these various items of significance when we view the cross and the many ways that God seeks to bless us through the cross, especially at this season of the year. He then called upon the Session to stand, hold hands, and join him as he lead the Session in prayer, asking God to help us to grow in our understanding of the meaning and significance of the cross and for His care and comfort for those of the Congregation who are facing medical challenges.

APPROVAL OF THE AGENDA

Following discussion, during which the Moderator called attention to a supplement he had provided to the original agenda that had been forwarded to the Session members, he asked that the Session include the items in the supplement in the final and full Agenda for this Meeting. Moderator called for the approval of the Agenda, as supplemented. It was moved, seconded, and passed unanimously, that the Agenda, as supplemented, be approved as presented.

ACTION ITEMS

MINUTES OF THE CONGREGATIONAL MEETING

The Moderator next called the attention of the Session to the Minutes of the Annual Meeting of the Congregation, held on the 6th day of February, 2018, in the Fellowship Hall of the North Lake Presbyterian Church. Copies of the Minutes had been previously forwarded to each member of the Session. The Moderator asked for any corrections or additions. Some minor clerical errors were noted and corrected. Upon motion duly made, seconded and passed unanimously, the Minutes of the Annual Meeting of the Congregation held on the 6th day of February, 2018, were approved, as corrected, and recommended for Congregational Final Approval, at their next meeting.

MINUTES OF THE REGULAR SESSION MEETING

The Moderator next called the attention of the Session to the Minutes of the Regular Meeting of the Session, held on the 20th day of February, 2018, in the Peace Room of the North Lake Presbyterian Church. Copies of the Minutes had been previously forwarded to each member of the Session. The Moderator asked for any corrections or additions. Upon motion duly made, seconded and passed unanimously, the Minutes of the Regular Meeting of the Session held on the 20th day of February, 2018, were approved, as printed.

REPORTS CLERK’S REPORT

CORRESPONDENCE

None received. However, Notice was received from the Presbytery of Central Florida that their next Meeting would be held on June 7, 2018, at the Grace Covenant Church, commencing at 2:00 p.m.

CHANGES IN THE MEMBERSHIP ROLL

The Moderator next called attention to the changes in the Membership Roll, copies of which had been previously provided to the members of the Session for review, as follows:

  • These members joined the Church Triumphant
    • Alice Reedy - (2/12/18)

    • Ruth Iannone - (2/19/18)

  • These members are no longer attending our Church and should be placed on the Inactive Roll and removed from the Active Membership Role:
    • Mike and Jackie Vales (requested to be removed per Deacon Lynn West and Pastor Lynn Miller)
    • Kjell and Nancy Pederson (Moved to Ft. Wayne, Ind. joining Pathway Community Church where son/family attend (no transfer necessary)
  • These members have requested to be transferred to another church should be removed from the Active Membership Roll:
    • Robert and Jacqueline McCollum (New Covenant Methodist Church);
    • Thomas and Donna Gibbons (New Covenant Methodist Church);
    • Penny Penn (Trinity United Methodist Church, North Myrtle Beach, S.C.)
  • These members have permanently moved out of our area and should be removed from the Active Membership Roll:
  • Jeanne Moeller (Moved to Wyoming, and requested to be removed from our Rolls as she has joined a non-denominational church there - no letter of transfer required).

Following review, upon motion duly made, seconded, and passed unanimously, the proposed changes in the Membership Rolls, were approved.

SANDI PATTY PERFORMANCE

The Moderator next called upon Mike Snow to lead the Session in a discussion of the proposed performance of Sandi Patty at NLPC, including the arrangements for such, the cost of the performer, the proposed cost of the tickets, the handling of the sales of the tickets, the anticipated revenue from the event, and the plans for the use of the revenue. Following considerable discussion, it was moved and seconded, that we host the performance of Sandi Patty for the fee of $17,500.00, with Village Box Office to handle ticket sales for a fee of 3%, with the prices for the performance to be established at $60.00 per person for the VIP Meet and Greet tickets to be located in front two rows of the center section of the Sanctuary; $40.00 per person for the seats in the rest of the front and side sections of the Sanctuary; and $25.00 per person for the seats in the rear portion of the Sanctuary, and complimentary tickets for ushers, choir, sound people and any others assisting with the production. The motion passed unanimously. Further comments noted we would have to limit the capacity to 1,100 people due to the restricted parking available, plus, we would have to provide the parking people needed for the performance, and compensate them with complimentary admission to the performance, as well.

Discussion continued regarding the use of the proceeds. It was duly noted that we needed to reverse the attendance trends at the NLPC 1st and 3rd Services on Sundays. Perhaps we need to do more promotion for these services, enhance the content of the service itself with paid instrumentalists, etc. No matter which idea is selected to achieve the desired end, it would probably require some additional funds to accomplish. It was proposed that the proceeds could be used for that purpose. Following discussion, it was duly moved, seconded, that the proceeds of the Sandi Patty Performance be used for the enhancement of the content of the traditional services. The motion passed unanimously.

REQUESTED RESIGNATION OF J. T. SMITH FROM SESSION

The Moderator advised the Session that, in recent discussions he had participated in with Elder
J. T. Smith, “J.T.” had suggested that he was concerned about his continuing absence, made necessary by his current medical condition, and his resulting inability to actively participate in the Meetings of the Session and to perform his responsibilities as an Elder, as he would like. After prayer, it was determined that the Moderator would regretfully submit his request to resign for approval. After discussion, and considerable agony, it was duly moved and seconded, that the Session accept, with sincere regret, the resignation of J. T. Smith from the Session of NLPC in the Class of 2019, with the understanding that he would always be welcome at Meetings of the Session anytime his health enabled him to be present. The motion passed unanimously, with sincere appreciation for his years of high quality service to the Session and Congregation of NLPC.

REQUIRED ELECTION ON NEW CORPORATE OFFICERS

The Moderator noted that the resignation of J.T. from the Session, created a vacancy in the office of Treasurer of the Corporation of NLPC, since J.T. also served in this capacity. The Moderator suggested that the Session consider moving Bill Johnston from Secretary, where he is currently serving, to Treasurer, since Bill is now serving the Session in the financial area, where J.T. had previously served. Since this would leave us without a Secretary, he suggested that the Session then elect Becky Bros to fill the position left vacant when Bill Johnston is moved to Treasurer. Following discussion, it was duly moved and seconded that the name of Bill Johnston be placed in nomination for the vacant office of Treasurer of the corporation of NLPC. The Moderator called for further nominations from the floor. There being no further nominations, it was duly moved and seconded, that nominations be closed and a unanimous ballot be cast for Bill Johnston for the Office of Treasurer of the Corporation. The motion passed unanimously. The Moderator noted that we were now left without a Secretary of the Corporation, as previously noted. He declared the floor open for nominations for the Office of Secretary of the Corporation. It was duly moved and seconded that the name of Becky Bros be placed in nomination for the Office of Secretary of the Corporation. The Moderator called for further nominations from the floor. There being no further nominations from the floor, it was duly moved and seconded that nominations be closed and a unanimous ballot be cast for Becky Bros for the office of Secretary of the Corporation. The motion passed unanimously.

It was now duly noted that we have two vacancies, one elder and one deacon. These need to be filled. The Moderator suggested that these vacancies be referred to the Nominating Committee for study and selection of appropriate candidates to fill these vacancies. The Moderator suggested that we could submit any approved nominees for these vacancies to the Congregation at the ice cream social in August as we did last year when we created the Board of Deacons. This suggestion was approved by consensus.

SECURITY TEAM - TASK FORCE REPORT

The Moderator noted that the Church Administrator had recently attended and received a Report from the Central Presbytery Task Force on Church Safety and Security. Based upon their report, he felt it would be of value to the NLPC to appoint a Security Team. This Team could then study the particular needs of NLPC and possible solutions for those needs from numerous reports and resources related to NLPC safety and security. This would eliminate responding to a crisis on the spur of the moment, rather than as a result of an ongoing study process, where a crisis could either be avoided or minimized by preparation in advance. Following discussion, it was duly moved and seconded, that the Session authorize the creation of a Security Team, to be recruited by the Church Administrator. The motion passed unanimously.

REPAIR/REPLACEMENTOF THE NLPC OFFICE MAIN SERVER (COMPUTER)

The Moderator called upon the Church Administrator to provide information regarding the current operating status of the NLPC main office server. Dennis reported that the server was currently under-performing. Investigation revealed that replacement, rather than repair, was the desired and economic solution. Dennis estimated that a new server would cost up to $15,000.00. The funds for this replacement would come from those that were earmarked for that purpose from last year’s surplus. Following discussion, it was duly moved and seconded to purchase a new main office server. The motion passed unanimously.

FINANCIAL REPORT

The Moderator next called upon Church Administrator, Dennis Heasty, for the presentation of the financial report for the month of February, 2018. In general, Dennis noted that we had a good month in February, as we were above Budget in income. He also explained the reason for this was due to the fact that we received a large gift in February, otherwise we would be about even with the Budget on the income side.

RETIREMENT OF PASTOR DAN BAUMANN

The Moderator reported, that he had recently received word from Pastor Dan that he was planning to retire from the ministry and his service to NLPC effective April 30, 2018. For the past several years, he and Linda have been tireless in their service to the Congregation of NLPC. Once over the initial shock, it was time to begin to celebrate their service to this Church. Such a celebration has now been scheduled for April 24, 2018, commencing at 6:00 p.m. at NLPC. Suggestions for the content of the program are welcome. It will be difficult, if not impossible, to find a couple who are more dedicated to serving the emotional and physical needs of the Congregation than Dan and Linda have been over the past several years.

Now we face the unenviable task of finding their replacements. We have received some indications of interest, and will be advertising for others who might be interested. We hope to have someone on board by May 1, in order to avoid a gap in the service to our membership. It will be difficult to find someone to provide the quantity and quality of service that has been previously provided by the Baumann’s, so it may be necessary to hire more than one person and then have them work 10-12 hours per week, each. More later.

ELDER REPORTS

Mission Committee

The Moderator called upon Becky Bros to present the Report of the Mission Committee. Elder Becky presented her report, orally. The food materials and supplies for packing for shipment had been acquired and would soon be arriving at the Church where it would then need to be unloaded from the trucks, moved to the packing area and readies for the packing process. We expect to complete the entire process on Saturday, April 14, 2018 on the following schedule:

  • 7:00a.m. – We begin to unload the truck and move the food products and packing supplies into the designated packing room at NLPC. This will require some strong volunteers capable of handling equipment necessary to move the product (hand trucks, etc.).
  • 8:30a.m. and 10:30 a.m. – We will begin the packing process which will involved mostly light work and effort at the packing of the product level, while still requiring some volunteers capable of moving the large boxes of the individual portions back to the loading area where the product can be returned to the trucks for transport to the final locations for shipment throughout the world.

Shifts may continue throughout the day until completion of the project. Many volunteers have signed up for the project, but we can always use more. “Many hands make light work”. We hope to see more to lighten and quicken the completion of the project.

Congregational Care Report

The Moderator next called upon Pastor Lynn Miller, to present the Congregational Care Report. Pastor Lynn presented her Committee’s Report in written form, a copy of which is on file in the Church Office.

Welcome Committee Report

The Moderator then called upon Elder Dick Young, to present the Welcome Committee’s Report. Elder Young noted that our Church is entertaining several groups in our building over the next month or so. We need to get some volunteer elders to appear at the commencement of these programs to welcome them to our building, as has been our past practice. Volunteers immediately came forward and all the programs were covered by welcoming Elders.

Body Builder’s Report

The Moderator reported that the Committee, composed of himself, Sue Kirkpatrick, Dick Young, Bob Collins, Mike Snow, and Dottie Wise, had been meeting every Wednesday morning since December and that much work had been done to date. It was his intent that the Committee make an interim report to the Session at this time. He then called upon Mike Snow to present an historical overview of the Committee’s function since December.

Mike reported that most of the Committee, like him, felt they were facing “Mission Impossible” when they began in December. The first question facing the group was “What are we to do? They soon determined that their purpose was to determine what was God’s future plan for us at NLPC? and, what could we do to help accomplish that goal? The committee then tried to determine our Number 1 goal or function as a Church? We found that our Number 1 priority is, and should be, making disciples for Christ! Next we felt we should study the current Church dynamics, to determine what are its strengths and weaknesses, study data from our current operations, and survey the Congregation and others to secure information from inside and outside of our congregation about their perception of our current operation and what we should be doing for the future. Then we spent time getting to know each other and determining how best to work with each other. Finally, we tried to determine the best sequence to proceed to accomplish our goal, e.g. how do we get started? When do we go deeper? How do we meet the deadline for our final report? We then assigned various members to various ministries within the Church for further study, e.g. member Dick Young was assigned to study our facilities, the use thereof, the cost of operation, alternative uses or facilities to provide the necessary services, etc.; Member Jeff Hosmer was assigned to study the current staff and the possible alternative of more efficient staffing patterns, etc.; Member Bob Collins was assigned to study our finances and how we might make more efficient use thereof. Member Dottie Wise was assigned to create a survey to seek input from our congregation regarding their concerns.

The Moderator then called upon Member Dottie Wise to report on the results of the Survey to date. Dottie reported that we had received 585 responses from the congregation, which is a statistically significant portion of our congregation. From those responses, conclusions reached so far are:

  • Our number one problem is parking.
  • The number one reason that the members came to NLPC is that they were looking for a Presbyterian church.
  • The survey is going to be a useful tool for future planning due to the number of responses, but it will lose its value as time goes on due to the fact that it is not a dynamic study, rather it is a static set of information that will age with time and lose its value. The goal remains to complete 90% of the Committee’s work by May. Follow –up will be required. Use of focus groups and /or outside experts may be beneficial in the future. The solution will undoubtedly be a multifaceted approach.

ANNOUNCEMENT

The Moderator next announced that he would not be present at the next Session Meeting and that Mike Smith would be serving as Moderator for that Meeting.

CLOSING PRAYER

The Moderator then asked Associate Pastor Mike Smith to lead the Session in prayer and all to stand, hold hands, and pray with him. Mike thanked God for His guidance here today, and requested His continuing presence and wisdom as we face the challenges that lie ahead of us in our search to minister to His congregation at this time, here, in this place.

ADJOURNMENT

There being no further business to come before the Session at this Meeting, upon motion duly made, seconded, and passed unanimously, the Meeting was adjourned at approximately 5:25 p.m.

Respectfully submitted,
W. David Tyler, Clerk of Session

February 20, 2018, 3:00 P.M.

ROLL CALL

Class of 2018

  • Charlotte Hornback
  • Bob Peacock
  • Jim Crutchfield
  • Ex Dave Tyler (Clerk of Session)

Class of 2019

  • Becky Bros
  • Ex John T. Smith
  • Ex Dottie Wise

Class of 2020

  • Bill Johnston
  • Dick Young
  • Rose Gorman

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Lynn Miller
  • Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of February, 2018, was called to order by Moderator, Dr. Jeff Hosmer, at 3:00 pm. on the 20th day of February, 2018, in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

OPENING DEVOTION

Moderator, Dr. Jeff Hosmer, led the Session in an opening Devotion. He reported that while he was recently working on a home improvement project, he began to consider with God the real meaning of Lent. After some deliberation, he concluded that Lent was about creating a newness in our lives in our relationship with God. God desires to be fully installed in our lives and during this Lenten Season, he called upon us to concentrate on deepening our relationship with God. He then called upon the Session to stand, hold hands, and join him as he lead the Session in prayer.

APPROVAL OF THE AGENDA

Following discussion, the Moderator called for the approval of the Agenda. It was moved, seconded, and passed unanimously, that the Agenda be approved as presented.

NEW BUSINESS
INTRODUCTION OF NEW ELDERS – CLASS OF 2021

The Moderator next introduced the newly elected and installed elders, who were proposed to compose the Class of 2021, Judy Wardle, Wayne Butler, and Richard Vehling. He then called upon each of them to address the Session regarding their service as members of the Session and their faith journey to this position. Following the presentation by each, a motion was duly made to accept each and all of them as the Class of 2021. The motion was seconded and passed unanimously.

ACTION ITEMS
MINUTES OF THE SPECIAL SESSION MEETING

The Moderator next called the attention of the Session to the Minutes of the Special Meeting of the Session, held on the 9th day of January, 2018, in the Peace Room of the North Lake Presbyterian Church. Copies of the Minutes had been previously forwarded to each member of the Session. The Moderator asked for any corrections or additions. Upon motion duly made, seconded and passed unanimously, the Minutes of the Special Meeting of the Session held on the 9th day of January 2018, were approved, as printed.

MINUTES OF THE REGULAR SESSION MEETING

The Moderator next called the attention of the Session to the Minutes of the Regular Meeting
of the Session, held on the 16th day of January, 2018, in the Peace Room of the North Lake Presbyterian Church. Copies of the Minutes had been previously forwarded to each member of the Session. The Moderator asked for any corrections or additions. Upon motion duly made, seconded and passed unanimously, the Minutes of the Regular Meeting of the Session held on the 16th day of January 2018, were approved, as printed.

MINUTES OF THE SPECIAL SESSION MEETING

The Moderator next called the attention of the Session to the Minutes of the Special Meeting
of the Session, which was held on the 21st day of January, 2018, in the Fellowship Hall of the North Lake Presbyterian Church. Copies of the Minutes had been previously forwarded to each member of the Session. The Moderator asked for any corrections or additions. Upon motion duly made, seconded and passed unanimously, the Minutes of the Special Meeting of the Session, held on the 21st day of January 2018, were approved, as printed.

REQUEST OF BRAD HARTER FOR SUPPORT FOR INQUIRER STATUS

The Moderator next referred The Session’s attention to The Application for Inquirer Status
that had been submitted by Brad Harter. A copy of which has been attached to the Agenda. He further explained the essence of the Inquirer Status, and the nature of the requested support. Brad also spoke to how he came to the desire to file the Application. Following discussion, a motion was duly made, seconded, and passed unanimously, that the Session support Brad’s Application for Inquirer Status, and forward the Application on to the Committee on Preparation for Ministry of the Central Florida Presbytery for their further consideration and review.

REQUEST FOR SUPPORT OF PASTOR MIKE SMITH FOR SCHOLARSHIP ASSISTANCE FROM THE PRESBYTERY FOR HIS DOCTORATE DEGREE

The Moderator noted that Pastor Mike Smith was making a request for scholarship assistance from the Central Florida Presbytery for his continuing work on his doctorate degree in ministry. He had asked that the Session support his application. Following discussion, upon motion duly made, seconded, and passed unanimously, the Session approved the request for support and agreed to forward
notice of their support to the Central Florida Presbytery.

REPORTS - None received

CLERK’S REPORT CORRESPONDENCE

CHANGES IN THE MEMBERSHIP ROLL

The Moderator next called attention to the changes in the Membership Roll, copies of which had been previously provided to the members of the Session for review, as follows:

These members joined the Church Triumphant Jerry Shaw - (1/17/18)

  • Betty Moore - (1/18/18)
  • Barbara Cope - (1/19/18)
  • Donna Burns - (1/25/18)
  • Doris Ann Hennessey - (1/27/18)
  • Terry Henry - (2/5/18)

There were no further changes to be recorded.

Following review, upon motion duly made, seconded, and passed unanimously, the proposed changes in the Membership Rolls, were approved.

REVISED COMMUNION SCHEDULE DUE TO EASTER SERVICES

The Moderator recommended that since Easter falls on the first Sunday in April, we should postpone our regular celebration of communion from the first to the Second Sunday in April. Following discussion, upon motion duly made, seconded, and passed unanimously, the regular celebration of communion was moved to the second Sunday in April (April 8, 2018).

The Moderator next noted that he was recommending that a Communion Service be held in conjunction with the conduct of the Maundy Thursday Worship Service. Following discussion, it was duly moved, seconded, and passed unanimously, that communion be served at the Maundy Thursday Worship Service.

ELECTION OF OFFICERS

The Moderator noted that we needed to elect new corporate officers, specifically a Vice President and a new Secretary, to replace those current officers who were retiring from the Session this year. Nominations were declared open for the office of Vice-President. The name of Becky Bros was placed in nomination. There were no further nominations. A motion was then duly made, seconded, and passed unanimously, to close nominations, and cast a unanimous ballot for Becky Bros for the office of Vice-President.

Nominations were then declared open for the office of Secretary. The name of Bill Johnston was placed in nomination. There were no further nominations. A motion was then made, seconded, and passed unanimously, to close nominations and cast a unanimous ballot for Bill Johnston for the office of Secretary. Congratulations were then extended to the new officers.

ACTION ON RESIGNATION OF MIKE ENGLAND AS DEACON

The Moderator next noted that we had received a letter of resignation from Deacon, Mike England, which required Session action. Following discussion, it was duly moved, seconded, and passed unanimously, that the Session accept the resignation of Mike England as Deacon with regret
and appreciation for his previous service.

FINANCIAL REPORT

The Moderator next called upon Church Administrator, Dennis Heasty, for the presentation of the financial report for the month of January, 2018. In general, Dennis noted that we had a good month in January and a strong finish to the end of 2017. He did note that we had 5 Sundays in January of 2017, and only 4 in January, 2018 which explained the discrepancy between the two years. He also
presented the results of the Session voting to establish the priority for capital expenditures during the current year, if and when the funds became available. Dennis thanked the Session members for their cooperation in participating in the prioritization process.

BODY BUILDERS TEAM REPORT

The Moderator next reported that the Body Builders Team was meeting regularly and often. Further, that while much was being accomplished, they were now anxiously awaiting the results of The Congregational Survey, which were still coming in. He encouraged the Session to encourage the Congregation to participate. He noted that the response to date was sufficient to make the information statistically significant and reliable. More later.

LITTLE BLESSINGS STUDY COMMITTEE REPORT

The Moderator next called upon Pastor Mike Smith for an update from the Little Blessings Study Team. Pastor Mike reported that the Final Report should be completed soon. He looked for the Final Report to be presented to the Session in the near future.

ATTENDEES FOR MARCH PRESBYTERY MEETING

The Moderator next inquired regarding interest with the member of the Session to attend
the upcoming Presbytery Meting on March 3, 2018. Several noted interest so we should be well represented.

CHURCH SECURITY

The Moderator noted that the recent Cole Conference held under the auspices of the Presbytery provided some interesting topics for future discussion regarding Church Security. We would tackle those at a future Meeting.

CLOSING PRAYER

The Moderator then asked the Session to stand, hold hands, and pray with him to God to thank God for His guidance here today, and to request His continuing presence and wisdom as we face the challenges that lie ahead of us in our search to minister to His congregation at this time, here, in this place.

ADJOURNMENT

There being no further business to come before the Session at this Meeting, upon motion duly made, seconded, and passed unanimously, the Meeting was adjourned at approximately 5:20 p.m.

Respectfully submitted,
W. David Tyler, Clerk of Session

JANUARY 16, 2018, 3:00 p.m.

ROLL CALL

Class of 2018

  • Charlotte Hornback
  • Bob Peacock
  • Jim Crutchfield
  • Dave Tyler (Clerk of Session)

Class of 2019

  • Becky Bros
  • Ex John T. Smith
  • Ex Dottie Wise

Class of 2020 Staff

  • Bill Johnston
  • Dick Young
  • Rose Gorman

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Lynn Miller
  • Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of January, 2017, was called to order by Moderator, Dr. Jeff Hosmer, at 3:00 pm. on the 16th day of January, 2017, in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present. As a preliminary matter, the Moderator distributed a revised Agenda to the Session for use during the Meeting. The Clerk then distributed the Minutes of the Special Meeting of the Session held on January 9, 2018, for Session consideration. The Moderator noted that these Minutes could not be approved until the February Meeting in order for the Session to have the opportunity to review them.

DEVOTION

Moderator, Dr. Jeff Hosmer, led the Session in an opening Devotion. He noted that he had previously, last month, concentrated the Session’s attention on Romans 12:1-2 (NSRV). He admitted that Romans was one of his favorite Books of the Bible. However, because of the importance of the issues to come before the Session at this meeting, he felt it to be appropriate to consider this passage further. He reminded the Session of its duty to attempt to discern what is the will of God. He reminded the Session that the essence of God’s Will is that it is Good, Acceptable, and Perfect. (GAP) He then defined these terms for us- Good is virtuous, beneficial, and useful; Acceptable is well-pleasing, full- filling what God desires; and Perfect is complete, finished, having reached the end or goal or purpose, as these terms are used in this passage. (GAP) It is helpful to be able to remind us of this duty by the use of this catch phrase. He noted that seeing and closing the GAP is our challenge as brothers and sisters in Christ by offering ourselves as a living sacrifice to God; by not being limited or conformed to the world; and by being transformed by the renewal of our hearts and minds. At his request, the Session stood, clasped hands, and prayed that we dedicate our time and effort at this Meeting to “seeing and closing” the GAP.

NEW BUSINESS FINANCES

The Moderator called upon the Church Administrator, Dennis Heasty, to give the Session
the final Financial Report for 2017. Dennis reported that we received approximately $80,000.00
more than we budgeted for in 2017. Also, we did well keeping expenses within budget for 2017. Furthermore, he reported that our attendance was down over the Christmas Holiday, probably due to the four services we held on Sunday, the day of Christmas. The financial Report was approved by consensus.

ACTION ITEMS
MINUTES OF THE DECEMBER SESSION MEETING

The Moderator next called the attention of the Session to the Minutes of the Regular Meeting
of the Session for the Month of December, held on the 19th day of December, 2017 in the Peace Room of the North Lake Presbyterian Church. Copies of the Minutes had been previously forwarded to each member of the Session. The Moderator asked for any corrections. A typographical error was noted. Upon motion duly made, seconded and passed unanimously, the Minutes of the Regular Meeting of the Session for the month of December, were approved, as corrected.

REPORTS CLERK’S REPORT

CORRESPONDENCE-None received.

CHANGES IN THE MEMBERSHIP ROLL

The Moderator next called attention to the changes in the Membership Roll, copies of which had been previously provided to the members of the Session for review, as follows:.

1. These members joined the Church Triumphant

  • Jerrye Miles - (12/19/17)

  • Larry Claunch - (12/24/17)

2. These members are no longer attending our Church and should be placed on the Inactive Membership Roll and removed from the Active Membership Roll:

  • Charlene Chapman - (She requested this action)

3. These members have requested to be transferred to another Church and have been removed from the Active Membership Roll:

  • None

4. These members have moved out of our area and should be removed from the Active Membership Roll:

  • Ruth List - (moved to Ohio)

5. These members have been reinstated:

  • None

6. These attendees have been added as a new member by the Session:

  • None

7. These members were on our Affiliate Member Roll and have joined the Church Triumphant:

  • None

8. These members were on our Affiliate Member Roll and have asked to be moved to the Active Member Roll:

  • None

9. These members were on our Affiliate Member Roll and have moved out of our area and should be removed from our Affiliate Member Roll:

  • None

Following review, upon motion duly made, seconded, and passed unanimously, the proposed changes in the Membership Rolls, were approved.

PROPOSED SCHEDULE OF SPECIAL EASTER SERVICES

The Moderator reported that the staff recommended the following schedule of Special Easter Services: Ash Wednesday, February 14, 2018 at 6:00 p.m.; Maundy Thursday, March 29, 2018 at 7:00 p.m.; and Good Friday, March 30, 2018 at noon.

RE-ELECTION OF CLERK

The Moderator advised the Session that in accord with required procedure, we needed to elect a person to serve as Clerk of Session for the year, 2018. He advised that the current clerk had agreed to continue if they desired. The Session chose to retain the current Clerk for another year.

LITTLE BLESSINGS STUDY TEAM REPORT

The Moderator noted that the Planning Report of the Little Blessings Study Team had been presented to the Session at the Special Session Meeting held on January 9, 2018. Copies had been previously distributed to the Session Members prior to that Meeting. The Moderator noted the quality of Report, the investment of long hours it represented, and that the Report made informed recommendations for action by the Session, both in the future and in the upcoming year’s Budget. A motion to approve the recommended changes for the 2018 Budget year for Little Blessings was duly made, seconded and passed unanimously. A motion to express our deep appreciation to the Study team for their outstanding effort was duly made, seconded, and passed unanimously. Further, it was duly noted that the part-time hiring freeze imposed last year needed to be lifted and The Little Blessings Christian Pre-School be authorized to hire up to four certified part-time teachers, at a reasonable, competitive compensation level as soon as possible. A motion to that effect was duly made, seconded, and passed unanimously.

A question was raised about the official name of the Little Blessings Program. Dennis noted that year-end legal filings had all been made in the name of Little Blessings Day Care. Several elders voiced a strong preference for Little Blessings to be known instead as “Little Blessings Christian Pre-School.” Dennis Heasty suggested that the name change might be handled by a simple, “doing business as” (d/b/a) motion of Session. The question of the name change was referred back to the Little Blessings study team.

2018 OPERATING BUDGET

The Moderator announced that we would now move into the discussion of the budget for 2018. He called upon Church Administrator, Dennis Heasty, to help explain the recent changes and the proposal he had developed to reach the goal of a balanced budget for next year. Dennis explained that the actual figures for the end of the 2018 year had increased the amount available for transfer to the reserves or use for earmarks for programs in year 2018. Because of the additional “Blessings in Abundance” that we had received from 2017, we could now feel more comfortable in earmarking a portion of the surplus to secure the needs of the budget for the next year. The significant reduction in the expenses for Little Blessings and Operation Homebound that was realized in the final months, made it possible to project a reduction in the projected expenses in those two programs for the next year. The combination of those two factors plus a deferral of some of the expenses/investments till later in the year, will give us all a better picture as we proceed through next year. Dennis recommended that the Session earmark $30,000.00 of the “Blessings in Abundance” be held to assist in the transition that Little Blessings will be going through in the next year, especially during the time when they start hiring the members of the staff. In other words, we will need to hire the new teachers and pay them before we will be able to realize the increase in the income from the new students. If we are projecting additional income in sufficient amounts to carry all the expenses over the whole year, then we can, later in the year, consider beginning to address the capital investment needs on a prioritized basis. (See detailed analysis of the Balancing of the Budget, below, “A”, as outlined by Dennis) . In addition, Dennis presented a list of the capital needs and their estimated cost. He suggested that each of the Elders, teaching and ruling, be in prayer about these capital needs, and then prioritize the listed based upon that discussion with God. (See Exhibit “B”, below, for the List and the Costs associated with the items list for your consideration.)

In summary, thanks to God, this congregation, and Dennis, we were able to find a way to balance the Budget for 2018, without affecting the depth and quality of our programs for our members.

Example A: Balancing the Budget

Total Amount of Imbalance: $110,894

Projected Additional Giving: $ 21,000 - 3% increase over 2017
Earmarked from 2017: $ 30,000 - Blessings in Abundance

Remove Security Request: $ 20,000 - New Protocols outside Budget

Remove site-plan Request: $ 20,000 - Include in prioritized list
Remove per capita: $ 17,000 - Defer to end of year
Administration: $ 2,894 - Reduced vacation replacements
_________________________________________________________________

-0-  Budget now in balance

 

Exhibit “B”- Capital Needs

  1. Sanctuary Computer Replacement: $2,500

  2. Choir Music Storage: $1,000

  3. Sanctuary Headset Mic Replacements (4): $1,400

  4. T-Coil Assistive Listening System in Sanctuary/Fellowship Hall: $7,000

  5. Parking Ministry Golf Cart: $15,000

  6. Server Replacement: $15,000

  7. Site Planning: $20,000

  8. Build Storage Shed: $15,000

______________________________________________________________________
Total $76,900***
*** To be considered only if the budgetary needs are being adequately provided for.

TERMS OF CALL

The Moderator next called the Session’s attention to the requirement that we annually consider, approve, and forward to the Central Florida Presbytery the written terms of our economic relationship with our ordained staff. For the purpose of this discussion, the Moderator and Vice Moderator should not be present. The Moderator requested that the Clerk chair the Meeting in their absence, as they excused themselves. The Moderator pro tem called on the Church Administrator, Dennis Heasty, to review and explain the contents of the Terms of Call, copies of which had been forwarded to each member of the Session before this Meeting. Dennis noted that the new terms of Call had been included in the 2018 Budget. It was duly moved and seconded, that the Terms of Call for 2018 for Dr. Jeffrey Hosmer and Pastor Michael Smith (including compensation, housing allowances, and vacation) be approved as prepared for this Meeting. The discussion was brief, positive, and centered on how fortunate we were to have them both. Following the discussion, the motion passed unanimously. Dennis was authorized to see that the documents for both pastors were forwarded to the Presbytery. The pastors were called to return to the Meeting and the Clerk relinquished the Chair back to the Moderator.

APPROVAL OF THE 2018 BUDGET.

The Moderator, following considerable discussion, inquired if the Session was ready to vote on the matters before them. The response received was positive. He then first called upon the Session for a Motion regarding the use of earmarks from the “Blessings in Abundance”, (the surplus of 2017), to subsidize and support the 2018 Budget, as outlined above. A motion to approve the use of earmarks for that purpose was duly made, seconded, and passed unanimously. The next matter to come before the Session was the approval of the 2018 Budget as presented. A motion to approve the Budget for 2018 as presented was duly made, seconded, and passed unanimously.

ELDER REPORTS
CARE AND FELLOWSHIP COMMITTEE

The Moderator called on Elder, Dick Young, for a report from the Care and Fellowship committee. Elder Dick noted that we were seeing the usage of our Building by outside groups increase dramatically in the next several months. We like to have someone from our Church there to formally welcome them. It is another way to attract new members. We need some one to welcome the following groups on the following dates at the following times:

  • Lady Lake Historical Society – 200 people - Thursday –2/8/18 - @ 1:00 p.m
  • Blues Brothers Concert (fund raiser for OHB) – Monday and Tuesday –2/12 and 2/13/18 - @ 7:00 p.m.
  • Hootenanny – Tuesday – 2/20/18 - @ 6:00 p.m.

Several Elders volunteered for the welcoming experiences.

MISSION COMMITTEE

The Moderator then called upon Elder, Becky Bros, for a report from the Mission Committee. Money was raised for the various Mission Projects over the past year, including the Second Mile Offering. Once again, the report documented the generosity of the congregation for their support over this past year. Becky also notified the Session that the Mission Committee was in the process of determining what projects would be included in the Second Mile Program during the upcoming year and when. She requested that all suggestions for inclusion be forwarded by the Session members to her as soon as possible.

The Moderator then reported to the Session, that within twenty-four hours of the time that the gift to build the Medical Clinic in Tete, Mozambique, was made, he received thank you emails from Elder Berry Long (Outreach Foundation Liaison in the Central Florida Presbytery), from Rev. Rob Weingartner (Executive Director of the Presbyterian Outreach Foundation), and from Pastor Nedson Zulu, who coordinates the mission in Tete, Mosambique. Becky reported that she also received a similar communication from all three locations expressing their gratitude. We raised over $51,000, which was over our goal. The excess will be used to construct a residence where the administrator and the nurses will live while they are working in the Clinic.

WELCOME AND WORSHIP

Elder Rose Gorman inquired if anyone had heard any comments regarding the new nuggets that were being used for communion. Several Elders had experienced and heard that people were having difficulty picking up the nuggets. She appreciated the input.

DISCIPLESHIP

Elder Jim Crutchfield and the Moderator commented on the fact that Brad Harter had enlisted several young people to come to the Church after Hurricane Irma passed through. They worked fairly diligently and hard for 4-5 hours cleaning up the property with great results for both the young people and the church.

Elder Becky Bros next commented on the great job that the Operation Homebound staff did providing a meal for a special United Way event for educators. They used a Dr. Seuss theme which was well received.

MODERATOR’S REPORT

Lastly, the Moderator commented that Brad had contacted him to advise that he was considering a deeper commitment to God as a Pastor or a Principal at a Christian school. He would like our support in seeking “Inquirer” status from the Presbytery. To do so, he would like to meet with us to seek our endorsement and referral to the Presbytery for approval of that status. Brad will appear before the Session on February 20 for that purpose.

CLOSING PRAYER

The Moderator then asked the Session to stand, hold hands, and pray with him to God to thank God for His guidance here today, and to request His continuing presence and wisdom as we face the challenges that lie ahead of us in our search to minister to His congregation at this time, here, in this place.

ADJOURNMENT

There being no further business to come before the Session at this Meeting, upon motion duly made, seconded, and passed unanimously, the Meeting was adjourned at approximately 5:20 p.m.

Respectfully submitted,
W. David Tyler, Clerk of Session

NLPC SPECIAL SESSION MEETING MINUTES JANUARY 9, 2018 Meeting @ 3:00 p.m. – Grace Room

ROLL CALL

Class of 2018

  • Charlotte Hornback
  • Bob Peacock
  • Jim Crutchfield
  • Dave Tyler (Clerk of Session)

Class of 2019

  • Becky Bros
  • Ex John T Smith
  • Dottie Wise

Class of 2020

  • Bill Johnston
  • Dick Young
  • Rose Gorman

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Lynn Miller
  • Mike Snow

CALL TO ORDER

The Special Meeting of the Session was called to order by Moderator, Dr. Jeff Hosmer, at 3:00 p.m. on the 9th day of January, 2018, in the Grace Room of the North Lake Presbyterian Church. A quorum was declared present.

He then called the attention of the Session to the Additional Budget Background Information submitted by the Church Administrator, Dennis Heasty, at the commencement of this meeting of the Session, regarding the North Lake Presbyterian Church Budget for 2018. He also called the attention of the Session to the various informative emails which he had forwarded to the Session, since the last regular meeting. He expressed his desire that the meeting today would not last longer than 4:45 p.m. He noted, however, that we needed to take the time necessary to make an informed, carefully considered, and faithful decisions.. Specifically, we needed to try to discern what the Lord would have us to do to improve His ministry to His children in this place.

AGENDA

The Moderator noted that there were four matters for consideration by the Session at this Meeting, which were: 1) Additional financial information for 2017, which had been prepared by Dennis since the close of 2017, including the last Sunday in 2017, and the implications drawn therefrom; 2) Discussion regarding the modifications to the proposed 2018 Budget and explanations regarding same; 3) The presentation of the Little Blessing Team Report, discussion of that Report and the recommendations contained therein, and possible decisions on the recommendations, especially those that had bearing on the 2018 Budget; and 4) Review, discussion, and decision regarding the request for a Bulletin insert for the Sanctity of Life Day observance. He reminded the Session that Final Budget decisions would be made at the Regular Meeting of the Session in January.

OPENING PRAYER

The Moderator then requested that the Session stand for the opening prayer. He thanked those present for their willingness to participate in an extra meeting of the Session; he noted that we are still missing J. T. and will be keeping him in our prayers until, God willing, he can return to full function with the Session; and he asked for God’s continuing support and presence at this Meeting and throughout the Budget process, as we make plans for the future of His Church in this place for 2018, and beyond.

EXPLANATION OF NEW FINANCIAL INFORMATION

The Moderator called upon the Church Administrator, Dennis Heasty, for further explanation
of the new financial information he had distributed to the Session at the commencement of the Meeting. Dennis explained that he had distributed new income information that now included the last Sunday in December. Further, had reviewed several programs and made some year ending adjustments to their performance in 2017. The result of this revision had been to reduce the net operating expenses which was a positive. When combined with the increased income, the end result was that there was an approximate $61,000.00 balance of income over expenses for the year 2017. This sum was, therefore, available for addition to the capital reserve account, or for other purposes, as determined by the Session. The floor was then opened for questions and discussion. The Session was cautioned that no final decision was to be made until our Regular Meeting next week. Discussion continued for some time clarifying the financial information that had been provided. During the discussion, it was made clear that a portion of the surplus could be earmarked for use in the coming year if the Session decided to do so. Thanks be to God for the strong financial year He had blessed us with in 2017, not only from a budget perspective, but also from the Second Mile additional donations standpoint.

LITTLE BLESSINGS REPORT

The Moderator noted that a committee under the Chairmanship of Associate Pastor, Mike Smith, had been working diligently for an extended period of time in study of Little Blessings Christian Pre- School from an operational standpoint. He thanked Mike and the Committee for their hard work and for the quality of their work product. With that, he called on Mike for a verbal report.

Committee Chairman Mike noted that the Report represented hours of work by the Little Blessings Team. He referred the Session to the Report and the recommendations contained therein. He noted that while the financial report for L.B. revealed an operational deficit of approximately $84,000.00 in 2017, plus an in kind contribution from NLPC of another approximate $90,000.00 in 2017, the Team had identified the most serious problem was one of limited enrollment. While L.B. is certified for 132 students, because of the turnover in part time personnel, we have not been able to maintain staffing for more that 105. If we could get and maintain full staff for 132 students, we would see L.B. be able to contribute to the general budget of the Church, an annual amount of approximately $50,000.00. However, it is almost impossible to staff the program at the currently approved levels of compensation.

The market for part time employees has seen significant rise in the hourly wage sector, to the point we can not be competitive unless we are willing to pay at least $11.00 per hour for a certified teacher, plus benefits. Discussion commenced. Many suggestions were offered, including but not limited to, the following:

  1. Use the Second Mile Program - We are doing that in the month of April, 2018.

  2. Consider a scholarship program for needy parents - That suggestion is already under consideration.

  3. Consider using the Christmas Offering from next year. - Session decision?

  4. Always refer to the program as the Little Blessings Pre-School

  5. Consider need for new curriculum

  6. Consider attempting to create more interest within the congregation

The Report was well received and it focused the concern as NLPC moves forward in the future for the funding and revised operation of the L.B. Program. By consensus, the Report of the L.B. Team was received with appreciation. The Session deferred further discussion to be considered in conjunction with the 2018 Budget. At the request of the Committee Chairman, Elder Rose Gorman, lead the Session in prayer as we sought solutions for the challenges of the L.B. Program and its students.

BULLETIN

The Moderator next called the Session’s attention to the proposed new bulletin for the Church.
It returns to looking more like we used to have. It provides us with additional space for use to advise the Congregation of upcoming event and programs. The new format was met with appreciation from the Session.

In addition, the Moderator reported a contact from a member regarding inserting a reference to the celebration of the Sanctity of Life Day on the anniversary of the Roe v. Wade decision on January 21, 2018. The members who made the request are the same who will be leading a Sanctity of Life Class for the Church starting the February, 2018. Then, the Moderator delivered the gavel for the Meeting to the Associate Pastor, Mike Smith, for the chairing of this portion of the Meeting. Jeff noted that the reason for this action was that he had strong feelings on this subject and did not feel he could lead the Session impartially during discussion on this issue. He further clarified his position, to inform them that he is personally pro-life, but does not support this request because it lacks balance and does not provide opportunity for study and discussion on a controversial issue. Following discussion, it was moved that NLPC not accept for publication in the Bulletin, or an insert, material that promotes advocacy of a specific position on a controversial issue. The Motion was then seconded. The Moderator Pro Tem, Mike Smith, asked for further discussion. None was offered. He then called for the vote. The Motion passed unanimously

The gavel was then returned to the Permanent Moderator.

ADJOURNMENT AND CLOSING PRAYER

With the business for this meeting now concluded, and with much more work ahead on the Budget for 2018 to be completed, the Moderator expressed sincere appreciation to all for their participation in the decisions reached today. At 5:00 p.m. a motion was then made to stand and conclude with a prayer during which the Moderator thanked God for His presence and participation in our Meeting today, by and through all those present, and asked God to continue to be with us and assist us through the process on which we are now embarked as we seek to do His will at this time and in this place for the benefit of all of His children.

Respectfully Submitted,
W. David Tyler, Clerk of Session

December 19, 2017, 3:00 P.M.

ROLL CALL

Class of 2018

  • Charlotte Hornback
  • Bob Peacock
  • Jim Crutchfield
  • Dave Tyler (Clerk of Session)

Class of 2019

  • Becky Bros
  • Ex John T. Smith
  • Dottie Wise

Class of 2020 Staff

  • Bill Johnston
  • Dick Young
  • Rose Gorman

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Ex Lynn Miller
  • Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of December, 2017, was called to order by Moderator, Dr. Jeff Hosmer, at 3:00 pm. on the 19th day of December, 2017, in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Moderator, Dr. Jeff Hosmer, lead the Session in an opening Devotion. He referred the Session’s attention to Roman’s 12, verses 1 and 2. He urged the Session to present themselves to God as “a living, and holy sacrifice, acceptable to God, which is our spiritual service of worship”. He challenged the Session to be transformed and lead by doing that which is “good, acceptable, and perfect”. He noted that the word “good” means “virtuous” in Greek. He suggested that this calls us to lead by example and be beneficial to our fellow followers of God. He suggested that “acceptable” requires us to conduct ourselves in a way that is acceptable to God by doing what God desires. He cautioned that the word “perfect” in Greek does not require flawless performance, but rather a reaching or striving to reach fulfillment of our goals. He urged us all to seek to determine God’s will as we consider the 2018 Budget and other important items for the future of Church during this meeting. Elder Rose Gorman then lead the Session in prayer for God’s assistance as we sought to determine His will for our Church at this meeting.

AGENDA

The Moderator next called for additions to the Agenda. None were offered. He then declared the Agenda to be adopted.

FINANCE

The Moderator noted that our Church Administrator was suffering from a very bad cold. While he was present, he needed to conclude his part of the meeting and leave to recuperate from the cold. He asked that we consider the Monthly Financials and the Budget Background with Dennis before he had to leave. The taking of these items out of order was approved without objection.

The Church Administrator, Dennis Heasty, next presented the Financial Report for the Month of November, 2017. In summary, he explained that we had enjoyed another good month in November, from a financial perspective. The November, 2017, Financial Report was approved by consensus.

Next, the Moderator asked Dennis to review with the Session the preparation of the 2018 Budget, the input from the Staff, the process used to date, and the assumptions that had been used to build the Budget that was now to be considered by the Session for the upcoming year. Dennis called our attention to a written report which he had forwarded to us, a copy of which is marked Exhibit “A”, and attached hereto. He now intended to discuss and answer any questions the Session might have regarding the assumptions included in the 2018 Budget.

First, the staff had submitted Capital Requests for the upcoming year. These requests had been thoroughly reviewed and investigated. The final amount of capital improvements for 2018 amounted to the sum of $56,000.00. Discussion ensued about several of the items.

Second, Dennis noted that there were 53 Sundays in 2017 while there are 52 in 2018. He had accounted for this when calculating the total receipts for 2017. He then reached the conclusion that the receipts for 2017 were approximately 6% higher than the previous year. For a proposed number for use in calculating the amount to be used for increases in salaries for 2018, he used 3% of the actual receipts for the year 2017.

Third, Church security was then discussed, both as to need, placement, function, and cost. Several alternatives were reviewed. There is a Workshop to be conducted by the Presbytery on January 20, 2018, from 8:30 a.m. to 12:30 p.m. which might give us some assistance and suggestions as to how we implement a security program here.

Fourth, Associate Pastor Mike Smith, was called upon to report on the progress of the Committee studying the Little Blessings Program, and its financial concerns. Mike gave a brief oral report, and advised that a written report should be available in the near future, before the January Session Meeting.

Discussion on the foregoing plus site planning and Per Capita continued for some time. At the conclusion of the discussion, Dennis was excused and the Session returned to the Agenda.

ACTION ITEMS
MINUTES OF THE NOVEMBER SESSION MEETING

The Moderator next called the attention of the Session to the Minutes of the Regular Meeting
of the Session for the Month of November, held on the 28th day of November, 2017 in the Peace Room of the North Lake Presbyterian Church. Copies of the Minutes had been previously forwarded to each member of the Session. The Moderator asked for any corrections. Some structural corrections were offered. Upon motion duly made, seconded and passed unanimously, the Minutes of the Regular Meeting of the Session for the month of November, were approved, as corrected.

REPORTS

CLERK’S REPORT

CORRESPONDENCE-None received.

The Moderator next called attention to the changes in the Membership Roll, copies of which had been previously provided to the members of the Session for review, as follows:

CHANGES IN THE MEMBERSHIP ROLL

These members joined the Church Triumphant

  • Vic Bontempo - (12/8/17)
  • R. Gene Brubaker - (12/9/17)

These members are no longer attending our Church and should be placed on the Inactive Membership Roll and removed from the Active Membership Roll:

  • Greg and Diana Szymaszek - (Going back to the Catholic Church)

These members have requested to be transferred to another Church and have been removed from the Active Membership Roll:

  • Henry and Sandy Wood - (Grace United Methodist Church, N.C.)
     

These members have moved out of our area and should be removed from the Active Membership Roll: None

These members have been reinstated:

  • Henry and Sandy Wood

These attendees have been added as a new member by the Session: None

These members were on our Affiliate Member Roll and have joined the Church Triumphant: None

These members were on our Affiliate Member Roll and have asked to be moved to the Active Member Roll: None

These members were on our Affiliate Member Roll and have moved out of our area and should be removed from our Affiliate Member Roll: None

Following review, upon motion duly made, seconded, and passed unanimously, the proposed changes in the Membership Rolls, were approved.

PER CAPITA PAYMENT

The Moderator next noted that there remained unpaid, at this time, the amount of $15,894.50 for the per capita payment due to the Presbytery. Many of our members have already paid their per capita amount, voluntarily, leaving this amount unpaid for those who have not yet paid. Following considerable discussion, a Motion was duly made, and seconded, that we pay this amount for this year. The motion passed by unanimous vote.

PRESBYTERY MEETING REPORT

The Moderator noted that he and Elder, Jim Crutchfield, had attended the recent Central Florida Presbytery Meeting held at the Presbyterian Church of Lake Mary, Fl. The principal topic of discussion was the role of the Church in times of stress - -e.g. the shooting in Orlando, the aftermath of Hurricane Irma, etc. Some good ideas and information were shared by those present.

ELDER REPORTS MISSION COMMITTEE

The Moderator then called upon Elder, Becky Bros, for a report from the Mission Committee. Elder Bros submitted a written report which detailed the Projects supported during this past year by the Second Mile Offering and the amount of that support. Once again, the report documented the generosity of the congregation for their support over this past year. Becky also notified the Session that the Mission Committee was in the process of determining what projects would be included in the Second Mile Program during the upcoming year and when. She requested that all suggestions for inclusion be forwarded by the Session members to her as soon as possible.

WELCOME AND WORSHIP COMMITTEE

The Moderator next called upon Elders, Rose Gorman and Dottie Wise, for the Welcome and Worship Committee Report. Dottie reported that they were still studying the issue of security during Church Services and would look forward to the Seminar in January for further input. Elder, Rose Gorman, reported that the Presbyterian Women were sponsoring their Annual Retreat, featuring inspirational speaker, Patti Davis, on Saturday, January 20, 2018 here at the Church. Advance registration is $15.00 and is due on Sunday, January 20, 2018. Late registration at the door will be $18.00.

Registration will include a Danish, coffee, and a catered lunch. Doors will open at 9:00 a.m. and the event will start promptly at 9:30 a.m.

The Moderator next called upon Director of Music and Worship, Mike Snow, for a report on the Special Christmas Choir Performances. Mike reported that both performances were appreciated by a packed house. We received donations of almost $12,000.00 for the two performances, with expenses of approximately $9,500.00.

CARE AND FELLOWSHIP COMMITTEE

The Moderator next called on Elder, Dick Young, for a report on the bus trip to St. Augustine to see their Christmas decorations. The bus trip took place Saturday, December 16, 2017. Elder Young reported that the trip was a great success, the bus was full and a good time was had by all.

NOMINATING COMMITTEE

The Moderator next called upon the Chairman of the Nominating Committee Elder, Charlotte Hornback, for a report from the Nominating Committee. Elder Hornback reported that the process of interviewing of all candidates recommended or interested, had been completed. That the Committee recommended the following for service in the leadership of the Church in the coming year(s):

  • For Elder in the Class of 2021 
  1. Wayne Butler

  2. Richard Vehling

  3. Judy Wardle

  • For Deacons for the Class of 2021 – 1. Carol Sabourin
  1. Joan Kirby

  2. Paul Greene

  • For Nominating Committee (terms as shown)

1. Barbara King (1 year term)
2. Jack Doran (2 year term)
3. Carol Johnson (2 year term)
4. Milt Kirby (2 year term)
5. Sue Kirkpatrick (2 year term)


Elder Charlotte reported that the Nominating Committee would recommend these candidates for Session consideration and for election by the congregation at the Annual Meeting of the Congregation.

CLOSING PRAYER

The Moderator then asked the Session to stand, hold hands, and pray with him to God to thank God for His guidance here today, and to request His continuing presence and wisdom as we face the challenges that lie ahead of us in our search to minister to His congregation at this time, here, in this place.

ADJOURNMENT

There being no further business to come before the Session at this Meeting, upon motion duly made, seconded, and passed unanimously, the Meeting was adjourned at approximately 5:20 p.m.

Respectfully submitted,
W. David Tyler, Clerk of Session

October 15, 2017, 4:00 P.M.

A Special Meeting was duly called to order at the time and date listed below for the purpose of receiving new members.  The method of reception follows each name.  The meeting was opened and closed with prayer.  A quorum was present as shown by the names listed.  These actions meet the requirements of Book of Order G-5.0101.

Date: October 15, 2017 (Fellowship Hall) – 4:00 p.m.

Present: Charlotte Hornback, Rose Gorman, Dick Young, Lynn Miller, Becky Bros

Active Membership

8:15 a.m.

  • Sue Ann Baker - By Reaffirmation of Faith
  • Ann and Clay Bolus - By Reaffirmation of Faith
  • Mary Gilson – By Reaffirmation of Faith
  • Jim and Sharon Manning – By Reaffirmation of Faith
  • Allison Muir – By Reaffirmation of Faith
  • Nancy Re – By Reaffirmation of Faith

9:45 a.m.

  • Ralph and Nancy Bodenner - By Reaffirmation of Faith
  • Brenda Colvin – By Reaffirmation of Faith
  • Dan Fitzgerald – By Reaffirmation of Faith
  • Rick and Donna Mumma – By Reaffirmation of Faith
  • Dave and Skyring Price - By Letter of Transfer
  • Moe Sanders - By Reaffirmation of Faith
  • Marilyn Wahlstrom - By Reaffirmation of Faith

11:15 a.m.

  • Steve and Claudia Cummings – By Letter of Transfer
  • Doc Davis - By Reaffirmation of Faith
  • Allan Hinkel - By Reaffirmation of Faith
  • Maureen Lovaglio – By Letter of Transfer
  • Wyatt and Emily Spann – By Reaffirmation of Faith
  • Tom and Sally LaBaugh – By Reaffirmation of Faith

Affiliate Members

8:15 a.m.

  • Bobbi Ackerman — By Affiliate Member

11:15 a.m.

  • Ron and Donna Diehl — By Affiliate Member

Submitted by Dave Tyler, Clerk

 

September 26, 2017, 2:00 P.M.

NLPC SPECIAL SESSION MEETING MINUTES SEPTEMBER 26, 2017
Meeting @ 2:00 p.m. – Peace Room

ROLL CALL

Class of 2018

  • Ex Charlotte Hornback
  • Bob Peacock
  • Jim Crutchfield
  • Dave Tyler (Clerk of Session)

Class of 2019

  • Becky Bros
  • John T Smith
  • Dottie Wise


Class of 2020

  • Bill Johnston
  • Dick Young
  • Rose Gorman

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Lynn Miller
  • Mike Snow

CALL TO ORDER

  • The Special Meeting of the Session was called to order by Moderator, Dr. Jeff Hosmer at 2:00 PM on the 26th day of September, 2017, in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.
  • He next called the attention of the Session to the Background Information submitted by the Church Administrator, Dennis Heasty, at the last regular meeting of the Session, regarding the North Lake Presbyterian Church Health and Retirement Plan Recommendation for 2018. He also called attention of the Session to the Moderator’s Report to the Session Re: Staff Benefits, which he had forwarded to the Session, since the last regular meeting. He expressed his desire that the meeting today would not last longer than 90 minutes. He noted, however, that we needed to take the time necessary to make an informed, careful, collaborative, and faithful decision. Specifically, we needed to try to discern what the Lord would have us to do to improve His ministry to His children in this place.

AGENDA

The Moderator noted that the sole matter before the Session at this Meeting was the making of a decision about the Staff Benefits Package for 2018.

DISCUSSION

The Moderator then noted that we first need to determine --- Where we are today? What are our broader goals for our Church? What is God calling us to do and be in the next 3, 10 years etc.? How does the Little Blessings Program compare with other similar programs in the Villages area with respect cost, program, staffing etc.? Are the parents of the children attending Little Blessings active in other programs within our Church? How do we feel about Little Blessings, its program, and whether it should remain a key part of our NLPC mission? If so, how do we sustain it? How do we sharpen the Business Plan (or future vision) for it? Do we have a need for additional full time staff? What do we do to fill the needs for staff for this program right now? Do we have space for this program and what it may expand in to? How are going to reorganize our campus to make space for our needs and that of Little Blessings? Should we consider a separate business structure for Little Blessings, etc.? The Session did not seem to feel prepared to make a final decision on these and other issues at this time. The Moderator noted that we needed to make some decisions, today, due to time pressures and deadlines that others have imposed, which, if missed, could foreclose our Church from having the opportunity to make desired decisions in the near future.

The Moderator then suggested that we consider declaring a moratorium for at least one (1) year, thereby, maintaining the staff included within the current benefit program at the current level, (to include the two part-time openings at Little Blessings), that exist at this time. Elder Peacock suggested that we organize a study into the questions raised during our discussions, by one or more committees, which committees could be made up of Staff, Session members, and key knowledgeable members of the Congregation. Specifically, that we charge them to examine plans for Employee/Insurance/Benefits in the future; and to develop a Business Plan (Future Vision) for our Church, including, but not limited to, structural changes that could beneficially impact the cost of future Operations.

It was then moved and seconded, that the Session authorize the acceptance of the proposed Benefit Plan from the Board of Pensions for the calendar year, 2018. Following discussion, the motion passed unanimously.

It was then moved and seconded, that the Session establish a moratorium on new hires to positions currently included within the Staff Benefit Program for the calendar year, 2018, excluding necessary replacements due to vacancies. Following brief discussion, the motion passed unanimously.

It was then moved that the Session authorize the creation of special task forces to address the following:

1) A comprehensive, strategic plan for North Lake to:

  • Clarify our purpose and vision for the future

  • Identify our core ministries, mission commitments, and objectives for the coming years

  • Assess our campus, facilities, parking, and other assets that support our ministries

  • Develop plans to improve our capacity and impact for Christ.

     

2) A vision and business plan for Little Blessings Daycare Center, including business structure, methodology of operation, special needs and location, etc.

3) An evaluation of our current NLPC staffing model and a plan for optimal staffing to accomplish the vision of the church (including positions needed, full-time and part-time considerations, salaries, benefits, etc.).

The Session stipulated that these studies be commenced on or before November 1, 2017, and concluded on or before June 1, 2018. Following brief discussion, the motion passed unanimously.

ADJOURNMENT AND CLOSING PRAYER

With the business for this meeting now concluded, and with much more work ahead now to be completed, the Moderator expressed sincere appreciation to all for their participation in the decisions reached today. At 3:30 p.m. a motion was then made to stand, join hands, and conclude with a prayer during which the Moderator thanked God for His presence and participation in our Meeting today by and through all those present, and asked God to continue to be with us and assist us through the process on which we are now embarked as we seek to do His will at this time and in this place for the benefit of all of His children.

Respectfully Submitted,
W. David Tyler, Clerk of Session

September 19, 2017, 3:00 P.M.

NLPC MONTHLY STATED SESSION MEETING MINUTES MONTH OF SEPTEMBER, 2017
Meeting @ 3:00 p.m. – Peace Room – September 19, 2017

ROLL CALL

Class of 2018

  • Ex Charlotte Hornback
  • Bob Peacock
  • Jim Crutchfield
  • Dave Tyler (Clerk of Session)

Class of 2019

  • Becky Bros
  • John T Smith
  • Ex Dottie Wise

Class of 2020

  • Bill Johnston
  • Dick Young
  • Rose Gorman

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Lynn Miller
  • Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of September, 2017, was called to order by Moderator, Dr. Jeff Hosmer, at 3:00 pm. on the 19th day of September, 2017, in the Peace Room of North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

The Moderator called upon Pastor Mike Smith to lead the Session in an Opening Devotion due to the absence of Elder Dottie Wise due to the surgery being performed on her husband, now in recovery and doing well so far. Pastor Smith called our collective attention to Proverbs, Chapter 2, which assures us of God’s promise to help us if we will call for his assistance, he will provide us with knowledge, wisdom and understanding. He reported witnessing Congressman Daniel Webster address a graduation ceremony at a Rehab Center, and call upon the graduates to: value time; value God’s word; and value listening. He suggested to the graduates that this would assist them in learning to love to serve others as a means to remaining sober. Pastor Smith then led the Session in prayer asking that God be present during our meeting to assist us in our deliberations and that we learn to call upon for assistance in our hour of need.

PRAYER CONCERNS

The Moderator next called upon the members of the Session for prayer concerns. Elder Peacock noted his wife’s need for prayer during upcoming cancer treatments. The need for prayer for Elder Wise’s husband, Leigh, following surgery and now in recovery. Elder Bros noted that the recent visit of Hurricane Irma to Cuba had left it and our sister church in Caibarien in a severely damaged condition, needing prayers for recovery. It was also reported that Elder, Bob Cook, had recently experienced an irregular heartbeat, and may require the assistance of pacemaker. These concerns will be addressed in our concluding prayer.

DEACON’S PRESENCE

The Moderator then explained the presence of two of our new Deacons, Joan Kirby and Carol Sabourin, at this Meeting of the Session. He explained that while they had been examined and installed, they had not been able to attend our August Meeting when we had been able to meet with the other new Deacons. Therefore, they had been invited to share their statement of faith and vision of their ministry with the Session at this time. Both Joan and Carol addressed the Session at that time. At the conclusion of their remarks, Lynn Miller, Director of Congregational Services, reported that all of the new Deacons were most enthusiastically and aggressively pursuing their new responsibilities since their ordination and installation. The Session was then led in prayer, following which the two new Deacons were warmly welcomed to their new positions of leadership in the leadership and care of our Congregation.

AGENDA

Before consideration of the Agenda, the Moderator noted that he did not believe that the Session could complete their discussion and care-filled consideration of all of the items on the Agenda within the time constraints of this Meeting. This would necessitate another meeting and soon, due to the importance of these matters. He suggested that we meet the following Tuesday, September 26, at 2:00 p.m. for that purpose, if that became necessary. Following discussion, Motion was made, seconded, and passed unanimously, to hold such a Meeting, if necessary.

The Session next turned its attention to the Agenda for this Meeting, which they had previously received. The Moderator called for any additions. None were offered. The Moderator then declared the Agenda adopted.

ACTION ITEMS

MINUTES OF JULY SESSION MEETING

The Moderator next called attention to the Minutes of the August Meeting of the Session, that had been attached to the Docket forwarded to the Members. The Moderator called for any additions of corrections to the Minutes. None were offered. The Moderator the declared the Minutes to be approved as printed.

CHANGES IN THE MEMBERSHIP ROLL

The Moderator next called attention to the Changes in the Membership Roll, which had been previously submitted to the members of the Session for review, as follows:

1. These members joined the Church Triumphant:

  • Jim Moeller (8/14/17)
  • Margaret Gates (8/17/17)
  • Sue Dodd (9/3/17)
  • Stuart Reynolds
  • Ray Meute (913/17)
  • Ursula Blowey (8/24/17) (Submitted for informational purposes only)

2. These members are no longer attending our Church and should be placed on the Inactive Roll and removed from the Active Membership Roll

  • June Stark
  • Rebekah Ponds

3. These members have requested to be transferred to another Church and have been removed from the Active Membership Roll:

  • Lois Wise (Graceway Presbyterian Church)
  • Barbara Stickler (Grace Community Church of Willow Street, Pa.)

4. These members have moved out of our area and should be removed from the Active Membership Roll - - None

5. These members have been reinstated -

  • Allen and Betty Smith (Transfer from First Presbyterian Church, Tyler, TX.)

6. These attendees have been added as a new member by the Session - None

7. These members were on our Affiliate Member Roll and have joined the Church Triumphant - None

8. These members were on our Affiliate Member Roll and have asked to be moved to the Active Member Roll - None

9. These members were on our Affiliate Member Roll and have moved out of our area and should be removed from our Affiliate Member Roll - None

Following review, upon motion duly made, seconded, and passed unanimously, the proposed changes in the Membership Rolls, were approved. Lynn Miller reported that all those departing membership had been contacted and were leaving for personal reasons unrelated to our Church (e.g. health, etc)

Correspondence - None

CLERK’S REPORT

Presbytery Upcoming Meetings - 2017 - Tuesday, OCTOBER 19, @9:30 a.m., First Presbyterian , Vero Beach, Fl

ELDER REPORTS WORSHIP COMMITTEE

The Moderator then called upon Elder, Rose Gorman, for a report from the Worship Committee of the Session. Elder Gorman reported that the new Sanctuary candle lighters, communion trays and covers, and offering plates had been ordered and received in September. Samples of the new equipment were circulated for inspection. Further, she reported that the total purchase had been accomplished for less that the budgeted amount of $6,000.00. She also reported that an anonymous donation had been received of $1,700.00, which lowered the final amount to be paid by the Church to only $4,204.68. Well done!

She also reported that the youth that had been serving as Acolytes and Bible Readers at the Third Service in September seemed to be enjoying their participation in the Service. Further, they had been recognized for their service last Sunday by Pastor Mike, which they had appreciated, as well.

MISSION COMMITTEE

The Moderator next called upon Elder, Becky Bros, for a report from the Mission Committee. Elder Bros reported that our sister Church in Caibarien, Cuba, and its members, had suffered significant damage during the visit that Hurricane Irma had made to them before heading for us in Florida. At present, the local Church there is seeking permission from the Cuban Government for work teams from the U.S. to come to help them in Cuba. Thus far, no decision has yet been made on that request. However, in the meantime, we have forwarded $1,000.00 to help with the immediate needs . More later!

Becky also reported on the wonderful response we received from our church volunteers and staff before, during, and after the Hurricane. When we lost power, we also lost food. Teams came to help clean out the freezers of the food, and then fully clean the freezers before new food went back in. Also, the extra meals that were prepared before the storm to help those in immediate need, were over and above our meeting our normal homebound program need. We are truly blessed!!!

DISCIPLESHIP

The Moderator next called upon Elder, Jim Crutchfield, to give us the Discipleship Committee report. Elder Crutchfield reported that he had an opportunity to meet and greet two couples new to our church as they came through the door. They explained that their Church was closed due to the storm. Later, on departure Jim saw them and the indicated that they may be back.

Elder Jim also reported that Brad is really busy in our Youth Program. He is anticipating 45-50 Youth will join in an upcoming program. We are truly blessed!

Elder, Rose Gorman, noted that the Youth have formed a Youth Choir and will be performing a “Prelude” soon at one of our services. She also noted that we may need help with our communion program due to the fact that one of our leaders may be out for awhile.

CARE AND FELLOWSHIP COMMITTEE

The Moderator next called upon Elder, Dick Young, to give us the report from the Care and Fellowship Committee. Elder Young reported that the planned trip to the Holy Land Program in Orlando, was now booked full, in spite of some cancellations. With it being fully booked, there will be no expense to the Church. We may now consider another trip if this one is favorably received.

Elder Dick also indicated that we were in need of finding a new coordinator for the FAB Program on Tuesdays, once per month. The person would be in charge of set-up and clean-up, mostly being available to be a resource to those who showed up to work and did not know what to do.

DISCIPLESHIP

Elder, Bob Peacock, was recognized for purposes of securing the needed 8 Table Hosts for the 101 Program for October 15, 2017. Several volunteered.

CLARIFICATION

The question was asked for Clarification of who was entitled to service from our Deacons. Specifically, was Deacon Service limited only to members? After a short discussion, the clarification requested was that the Deacon Service open to all members and all who had signed an interest in membership by signing a Communication Card.

CHRISTMAS PLANNING

Question arose regarding Christmas Services. Christmas falls on Sunday this year. On non- Sundays, we would normally have a 5:00 p.m. Contemporary Service, and two Regular Services at 7:00 and 9:00 p.m. This year adding this schedule to a Sunday schedule of three Services would mean we would have 6 Services on Christmas. Considerable discussion ensued. It was also duly noted that the same situation would be occurring on New Years Day this year. In discussion, a consensus was reached, and Christmas Eve Sunday Services will be conducted in the following format: 9:45 a.m.– Contemporary Service; 11:15 a.m. – Traditional Service; 5:00 p.m. – Contemporary Service; and 7:00 p.m. – Traditional Service. New Years Eve Day will return to the regular schedule as follows: 8:15 a.m. – Traditional Service; 9:45 a.m. - Contemporary Service; 11:15 a.m. - Traditional Service.

STAFF REPORTS FINANCE

There being no other Elder Reports, the Moderator called upon Administrator Heasty for a review of the monthly Financial Report, a copy of which had been attached to the Agenda. Because of the need to spend time on the presentation regarding the benefits and cost implications of that decision, both now and in the future, Dennis proposed that he present only a cursory analysis of the past month and year to date information, unless there were some questions that needed to be answered. The proposal was accepted. Dennis noted that our numbers to date for this last month and year to date are still pretty good. Donations are up over last year and over budget. Expenses are down below actual income and below Budget. The floor was opened for questions and there were none, so we proceeded to the discussion of the report of the finance Committee on the study of our insurance, benefits, and staff concerns.

INSURANCE/BENEFITS/STAFF

Noting the lateness of the hour, the Moderator suggested that we allow the Church Administrator to make an initial presentation, outlining some of the serious questions involved and the history regarding some of those issues. Then we could ask some questions for understanding. However, he recommended that we postpone the careful decision making process until after we had had a chance to digest the information and history and some of the ramifications that our decisions might have. That recommendation and the earlier proposal for the next meeting to be held on the following Tuesday were accepted. Dennis then outlined the history that brought us to where we are today. He noted the influence of the Board of Pensions and some of their requirements. He reported on some of the efforts to find less expensive coverage in the past. He reviewed some of the cost sharing decisions made with the staff and their impact. He also analyzed the need for increased staffing at Little Blessings, the cost increases for medical coverage in light of the Affordable Care Act, the importance of the market surveys that had been done by staff to find additional sources of revenue, etc. and we ran out of further time.

CLOSING PRAYER

The Moderator, in light of the lateness of the hour, asked the Session to stand and join hands as he led us in prayer. Dr. Jeff opened his prayer by thanking God for our new Deacons, and for all those who labored in this place, he continued by thanking God for his presence and his guidance here today, he noted the specific needs for prayer brought to the Session at the commencement of our meeting this day, and he asked God for his continuing presence and wisdom as we face the challenges that lie ahead of us in our search to minister to His Congregation at this time, here, in this place.

ADJOURNMENT

There being no further business to come before the Session at this Meeting, upon motion duly made, seconded, and passed unanimously, the Meeting was adjourned at approximately 5:25 p.m.

Respectfully submitted,
W. David Tyler, Clerk of Session

August 15, 2017, 3:00 P.M.

NLPC MONTHLY STATED SESSION MEETING MINUTES MONTH OF AUGUST, 2017
Meeting @ 3:00 p.m. – Peace Room – August 15, 2017

Class of 2019

  • Becky Bros
  • John T Smith
  • Dottie Wise
  • Bill Johnston (Clerk of Session)
  • Dick Young
  • Rose Gorman

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Lynn Miller
  • Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of August, 2017, was called to order by Moderator, Dr. Jeff Hosmer, at 3:00 pm. on the 15th day of August, 2017, in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Moderator Dr. Hosmer led the Session in an Opening Devotion. He first called upon all present to report on their participation in the ministry of NLPC as he circled the room serving us. He then called our attention to the word of God as found in Acts, Chapter 6, verses 1 – 7 and reminded us that in serving the Congregation, physically, in the many ways reported, we should not forget to serve, teach and share the God we serve with the congregation, as well. The Session then stood, joined hands, and prayed that we all be good servants in response to the physical and spiritual needs of the Congregation as Elders and Deacons at NLPC.

DEACON’S PRESENCE

The Moderator then explained the presence of the new Deacons, Classes of 2017, 2018, and 2019, to the Session. He noted that the Book of Order requires the new Deacons “be examined” before ordination and installation. While the prospective Deacons had all been extensively examined by the Nominating and Selection Committee, as a part of the process that lead us to this moment, he felt it advisable to bring the two groups of the leadership of the NLPC together for a face to face meeting as we begin this new journey together. He then explained the different roles and responsibilities that each group would and should perform. Each of the Deacons had submitted their Statement of Faith, in writing, copies of which had been forwarded to the Elders. Each Deacon was then given the opportunity to address the Session regarding their role as a Deacon, and their calling to it. At the conclusion of the presentation made by each individual Deacon, the Elders were given the opportunity to ask questions of the Deacons. Lynn Miller, the Director of Congregational Services, was then recognized, and she reported to the Session that this new group had most enthusiastically undertaken their required training and commencement of their service to the Congregation. Further, she noted the quality of the Deacons and expressed her gratitude to the Nominating and Selection Committee for their good work in the selection process. Following the discussion, the new Deacons were approved for ordination and installation on Sunday, August 20, 2017, and/or Sunday, September 17, 2017. With visible gratitude of the Session for their willingness to serve, this portion of the Session Meeting was recessed, with prayer, and the new Deacons were released to leave

AGENDA

The Agenda for the Session Meeting to be held on the 15th day of August, 2017, was presented, reviewed, and discussed. Elder Young requested that the “Church Bulletin” be added to the Agenda for discussion, at the appropriate time. Following discussion, upon motion duly made, seconded, and passed, unanimously, the Agenda, was approved, as amended.

ACTION ITEMS MINUTES OF JULY SESSION MEETING

As the Meeting was reconvened, the Moderator next called attention to the Minutes of the July Meeting of the Session that had been attached to the Docket forwarded to the Members. Discussion ensued. It was noted that the numbers of new members at the times to be introduced did not match with those that were actually introduced and the request was made that the minutes be changed to reflect that actual numbers introduced. Received into membership at NLPC were 2 members not requiring introduction; 6 at the First Service; 16 at the Second Service; and 4 at the Third Service. Upon motion duly made, seconded, and passed unanimously, the Minutes were approved, as amended.

MINUTES OF THE SPECIAL SESSION MEETING FOR MEMBERSHIP

A Special Meeting of the Session was held on July 16th, 2017, for the purpose of receiving new members. Minutes of that Meeting were attached to the Docket. Following discussion, upon motion duly made, seconded, and passed unanimously, the Minutes were approved .

MINUTES OF THE SPECIAL CONGREGATIONAL MEETING

A Special Meeting of the Congregation was held on August 1, 2017, for the purpose of adopting New By Laws for NLPC, which By Laws would create a Board of Deacons for our Church. Following the adoption of the New By Laws, the Nominating Committee would present a slate of candidates for election to those newly created Deacon positions, with classes of three per year for the next three years. Minutes for that Meeting were attached to the Docket. The Moderator explained that the Minutes could not be finally approved until the next Congregational Meeting, but they were submitted for review and approval by the Session at this time. Upon motion duly made, seconded, and passed unanimously, the Minutes were approved.

CHANGES IN THE MEMBERSHIP ROLL

  • These members joined the Church Triumphant - -
    • David O’Dwyer (7/22/17)
    • Marvin Clickner (8/6/17)
  • These members are no longer attending our Church and should be placed on the Inactive Roll and removed from the Active Membership Roll – None
     
  • These members have requested to be transferred to another Church and have been removed from the Active Membership Roll:
    • Tom and Annette Steed (St. George Episcopal Church)
    • Donna DeBard (Eagles Nest Baptist Church)
    • Ed and Shirley (Kat) Tanza (New Life Presbyterian Church)
    • Richard Dahman (New Covenant Methodist Church)
  • These members have moved out of our area and should be removed from the Active Membership Roll - - None
  • These members have been reinstated - None
  • These attenders have been added as a new member by the Session - None
  • These members were on our Affiliate Member Roll and have joined the Church Triumphant - None
  • These members were on our Affiliate Member Roll and have asked to be moved to the Active Member Roll - None
  • These members were on our Affiliate Member Roll and have moved out of our area and should be removed from our Affiliate Member Roll - None
  • Following review, upon motion duly made, seconded, and passed unanimously, the proposed changes in the Membership Rolls, were approved.

CLERK’S REPORT

  • Correspondence - None
  • Presbytery -Upcoming Meetings - 2017 - Tuesday, September 12, @9:30 a.m., First Presbyterian, Vero Beach, Fl

ELDER REPORTS MISSION COMMITTEE

The Moderator called upon Elder Becky Bros for a report from the Mission Committee of the Session. Elder Bros submitted her report in writing and commented on it orally. She first reviewed the Status of the Second Mile Offering over the last month, reporting that 380 pairs of shoes to the children in the forest. We also raised approximately $8,000 for the Feed the School Children. This amount is almost enough for seven months of food. For the future, she reported that Love Inc. would be the beneficiary for September, with proceeds going to help defray the expense of some needed remodel of their existing building. In October, the will be no Second Mile Request as we will be kicking off the Christmas Shoebox Program. In November, no Second Mile request will be made due to the dedication of the Shoeboxes. However, Bob Kimbrough will be making a presentation on behalf of the Martin Luther King Scholarship Fund and Breakfast. In December, again no Second Mile request but we will have The Angel Tree and the HB Tree. Because of the absence of Second Mile requests in November, December, Christmas Love Offering and January and no identified beneficiary for the Christmas Eve Offering, she suggested that we consider these months and the Christmas Eve offering to solicit contributions for the construction of a New Regional Medical Center/Clinic, which facility would provide local initial and minor medical aid, pre-natal and post-natal care, and injections in a sterile atmosphere for the regional population in Tete Province, Mozambique, under the supervision of the Outreach Foundation and Nedson Zula. Discussion ensued, following which, she made her suggestion into a formal motion with a goal of $40,000 for this project. Following further discussion, the motion was seconded and passed unanimously.

SUNDAY BULLETIN

The Moderator next called upon Elder, Dick Young, to lead us in a discussion of his concern about our Sunday Bulletin. Elder Young expressed his concern that while we may be realizing a
savings by reducing the size and content of our Sunday Bulleting, he felt we might be shortchanging our congregation by not making info regarding our programs and schedules on a repetitive basis. He strongly felt that many in our Congregation were missing information about us and our programs that could produce additional interest and participation. Discussion ensued. It was suggested to secure more information before going any further. Specifically we need financial info from our Administrator regarding the financial consequences of any change, and a survey of what other alternatives might be available, before making a final decision.

STAFF REPORTS FINANCE

There being no other Elder Reports, the Moderator called upon Administrator Heasty for a review of the monthly Financial Report, a copy of which had been attached to the Docket. The Administrator noted two reports for the Session, one on Staff Benefit Insurance and one on Building Security. He indicated, especially on the Staff Benefits Report, that there would be significant impact on next year’s budget. Dennis noted that we continued to have good news from a financial standpoint. We seemed to have weathered most of the absence of our snow-bird members with money in the bank. Not only were we showing good results from the actual income/expense standpoint, but also from the budget perspective (income up over budget/expenses down under budget - - good management)

STAFF LEADERSHIP TEAM REPORT

The Moderator noted the lateness of the hour and expressed concern that the last item on the Agenda would require some significant thinking, discussion, and time for adequate consideration. He felt, therefore, that we should postpone consideration of the SLT at this meeting. However, because of the potential budget impact of some of the recommendations, that we should spend some considerable effort thinking, discussing, considering alternatives, and deciding on many of the issues raised in the Report. To do so will require a significant amount of time and prayerful consideration. If there is insufficient time at our September meeting, perhaps we will have to hold a Retreat for that purpose.

He suggested we delay further study and discussion on this matter until the September Meeting of the Session.

CLOSING PRAYER

The Moderator, in light of the lateness of the hour, asked Associate Pastor, Mike Smith, to lead us in prayer and for the Session to provide Mike with any special prayer requests they wish to have addressed. Mike lead us in prayer, as we stood and joined hands, thanking God for our new Deacons, for all those who labored in this place, and for his presence and his guidance both here tonight and as we face the challenges that lie ahead as we seek to minister to His Congregation at this time, here, in this place.

ADJOURNMENT

There being no further business to come before the Session at this Meeting, upon motion duly made, seconded, and passed unanimously, the Meeting was adjourned at 5:25 p.m.

Respectfully submitted,
W. David Tyler, Clerk of Session

July 18, 2017, 3:00 P.M.

ROLL CALL

Class of 2018

  • Charlotte Hornback
  • Bob Peacock
  • Jim Crutchfield
  • Dave Tyler (Clerk of Session)

Class of 2019

  • Ex Becky Bros
  • John T Smith
  • Dottie Wise

Class of 2020

  • Bill Johnson
  • Dick Young
  • Rose Gorman

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Ex Dennis Heasty
  • Ex Lynn Miller
  • Ex Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of July, 2017, was called to order by Moderator, Dr. Jeff Hosmer, at 3:00 pm. on the 18th day of July, 2017, in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Moderator Hosmer called upon, Mike Smith, Associate Pastor, to lead the Session in an Opening Devotion. Mike called our attention to Paul’s farewell. He noted that Paul no longer valued his life for himself but only as it may have some value for the purposes of God. Paul prayed he would have the courage to continue so that Christ would be exalted by his ministry. He acknowledged that Christ came to save sinners of which he felt he was the worst. Mike then asked each member of the Session to verbally comment on the importance of Paul’s ministry to them, with most emphasizing the passion with which Paul had dedicated his life to his ministry on behalf of his Savior, Jesus Christ. Mike then lead us in prayer asking for God to enable each of us to bring to our service and ministry for and on behalf of God, a passion to serve similar to Paul’s.

AGENDA

The Agenda for the Session Meeting to be held on the 18th day of July, 2017, was presented, reviewed, and discussed. Following discussion, upon motion duly made, seconded, and passed, unanimously, the Agenda, was approved, as presented.

ACTION ITEMS

MINUTES OF APRIL SESSION MEETING

  • The Moderator next called attention to the Minutes of the June Meeting of the Session that had been attached to the Docket forwarded to the Members. Discussion ensued and no corrections were noted. Upon motion duly made, seconded, and passed unanimously, the Minutes were approved.

CHANGES IN THE MEMBERSHIP ROLL

  • These members joined the Church Triumphant 
    • Anne Bailey (May 16,2017)
    • Joyce Johns (May 17, 2017)
  • These members are no longer attending our Church and should be placed on the Inactive Roll and removed from the Active Membership Roll
    • Katherine Tulloss (requested to be removed)
  • These members have requested to be transferred to another Church and have been removed from the Active Membership Roll:
    • Dick and Beth Keith (Community Church - Tennessee)
    • Glenn and Sandie Paluso (First United Methodist Church - - Clermont)
  • These members have moved out of our area and should be removed from the Active Membership Roll - - None
  • These members have been reinstated
    • Chuck Houser
    • Susan Hill
  • There were no proposed actions for members listed on our Affiliate Member Rolls -
  • Following review, upon motion duly made, seconded, and passed unanimously, the proposed changes in the Membership Rolls, were approved.

BY LAWS

The Moderator next called the Session’s attention to the Proposed Amended By Laws attached to the Agenda. He explained that the source of this draft was found in the records of the NLPC as By Laws Adopted in 2014. Those By Laws had been editorially revised by a committee selected for that purpose and, most importantly, for the creation of the Board of Deacons, previously approved and created as was inserted, (see By Law III). After review and discussion, it was noted that the second sentence, of paragraph B, of By Law III, needed to be amended to read as follows:

“The nine deacons will be divided into three (3) classes, of three(3) each, serving a three (3) year term (March-February) from the time of their election, except for replacement deacons.” and that the date of adoption be noted at the base of each page.

After further discussion, the Proposed By Laws, as amended, were adopted by the Session for presentation to the Congregation and a Meeting called for that purpose on the 1st day of August, 2017, upon motion duly made, seconded. and passed unanimously, without abstentions.

CLERK’S REPORT

  • Correspondence - None
  • Presbytery -Upcoming Meetings:
    2017 - Tuesday, September 12, @9:30 a.m., First Presbyterian , Vero Beach, Fl

ELDER REPORTS NEW MEMBERS

The Moderator called upon Elder, Bob Peacock, to report on the activity of the Membership Committee. Bob reported that we had 33 new members, from our recent 101 Classes, that had indicated their interest in joining NLPC. Arrangements were being made to introduce these new members to the Congregation at the Services to be held on the 30th of July, 2017; with 9 at the First Service, 4 at the Second Service, and 17 at the Third Service. The Committee received a “well done” for their impressive performance

FELLOWSHIP COMMITTEE

The Moderator next called upon Elder, Dick Young, to report on upcoming activities of the Fellowship Committee. Dick reported that plans had been made for a trip for interested members to the Holy Land Experience in Orlando. The trip would be taken on the 4th day of October, 2017, by 56 passenger bus (s) at a cost of $69.00 per person, including tip for the driver. Many of the elders present commented upon the quality of the program to be seen.

WORSHIP COMMITTEE

The Moderator next called upon Elder, Rose Gorman, to report on the activity of the Worship Committee. Rose reported that further investigation into the purchase of new offering plates had produced some unexpected information. The projected cost for the replacement of the current size plates would be $161.00 per plate. The Committee felt further investigation was necessary before final purchase in order to try to keep within the budget for that purchase.

WELCOME COMMITTEE

The Moderator next called upon Elder, Dottie Wise, to report on that activities of the Welcome Committee. Dottie reported that the Committee was working on several items.

First, they were considering ways to help eliminate the congestion in the parking lots between the Sunday Services. They were investigating having police help with movement in and out of the parking lots. Also, they were considering a 8-passenger golf cart to assist worshipper’s movement to and from the Parking lots. They were also considering pre-service hymn singing to help relieve the time concentration. It was noted, however, that the key to such a program’s success, would be to find a
well qualified leader for the singing.

Second, for concerts that we were hosting, they were considering using no-cost tickets to facilitate seating, to assist with congestion in and out of the sanctuary.

FINANCE

The Moderator called the Session’s attention to the financial information attached to the Agenda. In Summary, the revenues continue to be up over last year and budget, the expenses continue to be down from last year and under budget, all of which is good news, however, the concern is that our attendance is down. Continued effort with the Welcome Committee will hopefully solve this problem. Perhaps we should check and see if other Churches in the Village are experiencing similar reduced attendance the year over last.

The Moderator called the Session’s attention to the Budgeting Assumptions and noted that we are waiting for insurance info before we can proceed. However, we should be prepared to start the process soon.

STAFF REPORTS

  • The Moderator called upon Pastor Mike for a report.
  • Mike reported that he scheduled a wedding for a young couple on November 4th.
  • Mike next reported that he was in the process of studying the operational concerns of the Little Blessings Program. Our inability to be able to recruit teachers qualified to work in our program is limiting our program and any plans for expansion in the future. Currently, we have a long waiting list of parents who want to get their child into the program. We currently have 118 children enrolled, 132 is considered to be our current capacity, and 150 is the building capacity. We also may be in need of considering a “sheltering structure” to be used to house the program. Planning is ahead, with more info to come. Possible increases in fees are also being considered.

SPECIAL COMMITTEE REPORT

The Moderator next referred the Session’s attention to the Report from the Special Committee selected after the June Meeting, to consider alternative wording for the “What We Believe” page of our website. Their Report is attached to the Agenda for this Meeting of the Session. After much study, and consideration of other local church websites, they concluded that “our website can be better used as a marquee for headline-beliefs and for welcoming folks, rather that for providing detailed statements or covering the hardest issues.” Therefore, they recommend that the current Congregational Letter and the Advisory Opinion on Marriage Passage be removed from the website and replaced with the suggested statement that the essence of our belief in God and our worship of God at NLPC is love! Further, in the future, they recommend that our website be limited to use as an information source. Discussion ensued. Following discussion, it was moved, and seconded, that the recommendations of the committee be adopted as the official position of the Session. The Motion passed unanimously.

CLOSING PRAYER

The Moderator then lead the Session in a closing prayer, thanking God for his presence and participation in our Meeting. He specifically asked God for help for all of us as we attempt to emulate the attitudes, teachings, and life of Paul here in our ministry in our Church.

ADJOURNMENT

There being no further business to come before the Session at this Meeting, upon motion duly made, seconded, and passed unanimously, the Meeting was adjourned at 5:25 p.m. -

Respectfully submitted,
W. David Tyler, Clerk of Session