August 15, 2017, 3:00 P.M.

NLPC MONTHLY STATED SESSION MEETING MINUTES MONTH OF AUGUST, 2017
Meeting @ 3:00 p.m. – Peace Room – August 15, 2017

Class of 2019

  • Becky Bros
  • John T Smith
  • Dottie Wise
  • Bill Johnston (Clerk of Session)
  • Dick Young
  • Rose Gorman

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Lynn Miller
  • Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of August, 2017, was called to order by Moderator, Dr. Jeff Hosmer, at 3:00 pm. on the 15th day of August, 2017, in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Moderator Dr. Hosmer led the Session in an Opening Devotion. He first called upon all present to report on their participation in the ministry of NLPC as he circled the room serving us. He then called our attention to the word of God as found in Acts, Chapter 6, verses 1 – 7 and reminded us that in serving the Congregation, physically, in the many ways reported, we should not forget to serve, teach and share the God we serve with the congregation, as well. The Session then stood, joined hands, and prayed that we all be good servants in response to the physical and spiritual needs of the Congregation as Elders and Deacons at NLPC.

DEACON’S PRESENCE

The Moderator then explained the presence of the new Deacons, Classes of 2017, 2018, and 2019, to the Session. He noted that the Book of Order requires the new Deacons “be examined” before ordination and installation. While the prospective Deacons had all been extensively examined by the Nominating and Selection Committee, as a part of the process that lead us to this moment, he felt it advisable to bring the two groups of the leadership of the NLPC together for a face to face meeting as we begin this new journey together. He then explained the different roles and responsibilities that each group would and should perform. Each of the Deacons had submitted their Statement of Faith, in writing, copies of which had been forwarded to the Elders. Each Deacon was then given the opportunity to address the Session regarding their role as a Deacon, and their calling to it. At the conclusion of the presentation made by each individual Deacon, the Elders were given the opportunity to ask questions of the Deacons. Lynn Miller, the Director of Congregational Services, was then recognized, and she reported to the Session that this new group had most enthusiastically undertaken their required training and commencement of their service to the Congregation. Further, she noted the quality of the Deacons and expressed her gratitude to the Nominating and Selection Committee for their good work in the selection process. Following the discussion, the new Deacons were approved for ordination and installation on Sunday, August 20, 2017, and/or Sunday, September 17, 2017. With visible gratitude of the Session for their willingness to serve, this portion of the Session Meeting was recessed, with prayer, and the new Deacons were released to leave

AGENDA

The Agenda for the Session Meeting to be held on the 15th day of August, 2017, was presented, reviewed, and discussed. Elder Young requested that the “Church Bulletin” be added to the Agenda for discussion, at the appropriate time. Following discussion, upon motion duly made, seconded, and passed, unanimously, the Agenda, was approved, as amended.

ACTION ITEMS MINUTES OF JULY SESSION MEETING

As the Meeting was reconvened, the Moderator next called attention to the Minutes of the July Meeting of the Session that had been attached to the Docket forwarded to the Members. Discussion ensued. It was noted that the numbers of new members at the times to be introduced did not match with those that were actually introduced and the request was made that the minutes be changed to reflect that actual numbers introduced. Received into membership at NLPC were 2 members not requiring introduction; 6 at the First Service; 16 at the Second Service; and 4 at the Third Service. Upon motion duly made, seconded, and passed unanimously, the Minutes were approved, as amended.

MINUTES OF THE SPECIAL SESSION MEETING FOR MEMBERSHIP

A Special Meeting of the Session was held on July 16th, 2017, for the purpose of receiving new members. Minutes of that Meeting were attached to the Docket. Following discussion, upon motion duly made, seconded, and passed unanimously, the Minutes were approved .

MINUTES OF THE SPECIAL CONGREGATIONAL MEETING

A Special Meeting of the Congregation was held on August 1, 2017, for the purpose of adopting New By Laws for NLPC, which By Laws would create a Board of Deacons for our Church. Following the adoption of the New By Laws, the Nominating Committee would present a slate of candidates for election to those newly created Deacon positions, with classes of three per year for the next three years. Minutes for that Meeting were attached to the Docket. The Moderator explained that the Minutes could not be finally approved until the next Congregational Meeting, but they were submitted for review and approval by the Session at this time. Upon motion duly made, seconded, and passed unanimously, the Minutes were approved.

CHANGES IN THE MEMBERSHIP ROLL

  • These members joined the Church Triumphant - -
    • David O’Dwyer (7/22/17)
    • Marvin Clickner (8/6/17)
  • These members are no longer attending our Church and should be placed on the Inactive Roll and removed from the Active Membership Roll – None
     
  • These members have requested to be transferred to another Church and have been removed from the Active Membership Roll:
    • Tom and Annette Steed (St. George Episcopal Church)
    • Donna DeBard (Eagles Nest Baptist Church)
    • Ed and Shirley (Kat) Tanza (New Life Presbyterian Church)
    • Richard Dahman (New Covenant Methodist Church)
  • These members have moved out of our area and should be removed from the Active Membership Roll - - None
  • These members have been reinstated - None
  • These attenders have been added as a new member by the Session - None
  • These members were on our Affiliate Member Roll and have joined the Church Triumphant - None
  • These members were on our Affiliate Member Roll and have asked to be moved to the Active Member Roll - None
  • These members were on our Affiliate Member Roll and have moved out of our area and should be removed from our Affiliate Member Roll - None
  • Following review, upon motion duly made, seconded, and passed unanimously, the proposed changes in the Membership Rolls, were approved.

CLERK’S REPORT

  • Correspondence - None
  • Presbytery -Upcoming Meetings - 2017 - Tuesday, September 12, @9:30 a.m., First Presbyterian, Vero Beach, Fl

ELDER REPORTS MISSION COMMITTEE

The Moderator called upon Elder Becky Bros for a report from the Mission Committee of the Session. Elder Bros submitted her report in writing and commented on it orally. She first reviewed the Status of the Second Mile Offering over the last month, reporting that 380 pairs of shoes to the children in the forest. We also raised approximately $8,000 for the Feed the School Children. This amount is almost enough for seven months of food. For the future, she reported that Love Inc. would be the beneficiary for September, with proceeds going to help defray the expense of some needed remodel of their existing building. In October, the will be no Second Mile Request as we will be kicking off the Christmas Shoebox Program. In November, no Second Mile request will be made due to the dedication of the Shoeboxes. However, Bob Kimbrough will be making a presentation on behalf of the Martin Luther King Scholarship Fund and Breakfast. In December, again no Second Mile request but we will have The Angel Tree and the HB Tree. Because of the absence of Second Mile requests in November, December, Christmas Love Offering and January and no identified beneficiary for the Christmas Eve Offering, she suggested that we consider these months and the Christmas Eve offering to solicit contributions for the construction of a New Regional Medical Center/Clinic, which facility would provide local initial and minor medical aid, pre-natal and post-natal care, and injections in a sterile atmosphere for the regional population in Tete Province, Mozambique, under the supervision of the Outreach Foundation and Nedson Zula. Discussion ensued, following which, she made her suggestion into a formal motion with a goal of $40,000 for this project. Following further discussion, the motion was seconded and passed unanimously.

SUNDAY BULLETIN

The Moderator next called upon Elder, Dick Young, to lead us in a discussion of his concern about our Sunday Bulletin. Elder Young expressed his concern that while we may be realizing a
savings by reducing the size and content of our Sunday Bulleting, he felt we might be shortchanging our congregation by not making info regarding our programs and schedules on a repetitive basis. He strongly felt that many in our Congregation were missing information about us and our programs that could produce additional interest and participation. Discussion ensued. It was suggested to secure more information before going any further. Specifically we need financial info from our Administrator regarding the financial consequences of any change, and a survey of what other alternatives might be available, before making a final decision.

STAFF REPORTS FINANCE

There being no other Elder Reports, the Moderator called upon Administrator Heasty for a review of the monthly Financial Report, a copy of which had been attached to the Docket. The Administrator noted two reports for the Session, one on Staff Benefit Insurance and one on Building Security. He indicated, especially on the Staff Benefits Report, that there would be significant impact on next year’s budget. Dennis noted that we continued to have good news from a financial standpoint. We seemed to have weathered most of the absence of our snow-bird members with money in the bank. Not only were we showing good results from the actual income/expense standpoint, but also from the budget perspective (income up over budget/expenses down under budget - - good management)

STAFF LEADERSHIP TEAM REPORT

The Moderator noted the lateness of the hour and expressed concern that the last item on the Agenda would require some significant thinking, discussion, and time for adequate consideration. He felt, therefore, that we should postpone consideration of the SLT at this meeting. However, because of the potential budget impact of some of the recommendations, that we should spend some considerable effort thinking, discussing, considering alternatives, and deciding on many of the issues raised in the Report. To do so will require a significant amount of time and prayerful consideration. If there is insufficient time at our September meeting, perhaps we will have to hold a Retreat for that purpose.

He suggested we delay further study and discussion on this matter until the September Meeting of the Session.

CLOSING PRAYER

The Moderator, in light of the lateness of the hour, asked Associate Pastor, Mike Smith, to lead us in prayer and for the Session to provide Mike with any special prayer requests they wish to have addressed. Mike lead us in prayer, as we stood and joined hands, thanking God for our new Deacons, for all those who labored in this place, and for his presence and his guidance both here tonight and as we face the challenges that lie ahead as we seek to minister to His Congregation at this time, here, in this place.

ADJOURNMENT

There being no further business to come before the Session at this Meeting, upon motion duly made, seconded, and passed unanimously, the Meeting was adjourned at 5:25 p.m.

Respectfully submitted,
W. David Tyler, Clerk of Session