NLPC SPECIAL SESSION MEETING MINUTES JANUARY 9, 2018 Meeting @ 3:00 p.m. – Grace Room

ROLL CALL

Class of 2018

  • Charlotte Hornback
  • Bob Peacock
  • Jim Crutchfield
  • Dave Tyler (Clerk of Session)

Class of 2019

  • Becky Bros
  • Ex John T Smith
  • Dottie Wise

Class of 2020

  • Bill Johnston
  • Dick Young
  • Rose Gorman

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Lynn Miller
  • Mike Snow

CALL TO ORDER

The Special Meeting of the Session was called to order by Moderator, Dr. Jeff Hosmer, at 3:00 p.m. on the 9th day of January, 2018, in the Grace Room of the North Lake Presbyterian Church. A quorum was declared present.

He then called the attention of the Session to the Additional Budget Background Information submitted by the Church Administrator, Dennis Heasty, at the commencement of this meeting of the Session, regarding the North Lake Presbyterian Church Budget for 2018. He also called the attention of the Session to the various informative emails which he had forwarded to the Session, since the last regular meeting. He expressed his desire that the meeting today would not last longer than 4:45 p.m. He noted, however, that we needed to take the time necessary to make an informed, carefully considered, and faithful decisions.. Specifically, we needed to try to discern what the Lord would have us to do to improve His ministry to His children in this place.

AGENDA

The Moderator noted that there were four matters for consideration by the Session at this Meeting, which were: 1) Additional financial information for 2017, which had been prepared by Dennis since the close of 2017, including the last Sunday in 2017, and the implications drawn therefrom; 2) Discussion regarding the modifications to the proposed 2018 Budget and explanations regarding same; 3) The presentation of the Little Blessing Team Report, discussion of that Report and the recommendations contained therein, and possible decisions on the recommendations, especially those that had bearing on the 2018 Budget; and 4) Review, discussion, and decision regarding the request for a Bulletin insert for the Sanctity of Life Day observance. He reminded the Session that Final Budget decisions would be made at the Regular Meeting of the Session in January.

OPENING PRAYER

The Moderator then requested that the Session stand for the opening prayer. He thanked those present for their willingness to participate in an extra meeting of the Session; he noted that we are still missing J. T. and will be keeping him in our prayers until, God willing, he can return to full function with the Session; and he asked for God’s continuing support and presence at this Meeting and throughout the Budget process, as we make plans for the future of His Church in this place for 2018, and beyond.

EXPLANATION OF NEW FINANCIAL INFORMATION

The Moderator called upon the Church Administrator, Dennis Heasty, for further explanation
of the new financial information he had distributed to the Session at the commencement of the Meeting. Dennis explained that he had distributed new income information that now included the last Sunday in December. Further, had reviewed several programs and made some year ending adjustments to their performance in 2017. The result of this revision had been to reduce the net operating expenses which was a positive. When combined with the increased income, the end result was that there was an approximate $61,000.00 balance of income over expenses for the year 2017. This sum was, therefore, available for addition to the capital reserve account, or for other purposes, as determined by the Session. The floor was then opened for questions and discussion. The Session was cautioned that no final decision was to be made until our Regular Meeting next week. Discussion continued for some time clarifying the financial information that had been provided. During the discussion, it was made clear that a portion of the surplus could be earmarked for use in the coming year if the Session decided to do so. Thanks be to God for the strong financial year He had blessed us with in 2017, not only from a budget perspective, but also from the Second Mile additional donations standpoint.

LITTLE BLESSINGS REPORT

The Moderator noted that a committee under the Chairmanship of Associate Pastor, Mike Smith, had been working diligently for an extended period of time in study of Little Blessings Christian Pre- School from an operational standpoint. He thanked Mike and the Committee for their hard work and for the quality of their work product. With that, he called on Mike for a verbal report.

Committee Chairman Mike noted that the Report represented hours of work by the Little Blessings Team. He referred the Session to the Report and the recommendations contained therein. He noted that while the financial report for L.B. revealed an operational deficit of approximately $84,000.00 in 2017, plus an in kind contribution from NLPC of another approximate $90,000.00 in 2017, the Team had identified the most serious problem was one of limited enrollment. While L.B. is certified for 132 students, because of the turnover in part time personnel, we have not been able to maintain staffing for more that 105. If we could get and maintain full staff for 132 students, we would see L.B. be able to contribute to the general budget of the Church, an annual amount of approximately $50,000.00. However, it is almost impossible to staff the program at the currently approved levels of compensation.

The market for part time employees has seen significant rise in the hourly wage sector, to the point we can not be competitive unless we are willing to pay at least $11.00 per hour for a certified teacher, plus benefits. Discussion commenced. Many suggestions were offered, including but not limited to, the following:

  1. Use the Second Mile Program - We are doing that in the month of April, 2018.

  2. Consider a scholarship program for needy parents - That suggestion is already under consideration.

  3. Consider using the Christmas Offering from next year. - Session decision?

  4. Always refer to the program as the Little Blessings Pre-School

  5. Consider need for new curriculum

  6. Consider attempting to create more interest within the congregation

The Report was well received and it focused the concern as NLPC moves forward in the future for the funding and revised operation of the L.B. Program. By consensus, the Report of the L.B. Team was received with appreciation. The Session deferred further discussion to be considered in conjunction with the 2018 Budget. At the request of the Committee Chairman, Elder Rose Gorman, lead the Session in prayer as we sought solutions for the challenges of the L.B. Program and its students.

BULLETIN

The Moderator next called the Session’s attention to the proposed new bulletin for the Church.
It returns to looking more like we used to have. It provides us with additional space for use to advise the Congregation of upcoming event and programs. The new format was met with appreciation from the Session.

In addition, the Moderator reported a contact from a member regarding inserting a reference to the celebration of the Sanctity of Life Day on the anniversary of the Roe v. Wade decision on January 21, 2018. The members who made the request are the same who will be leading a Sanctity of Life Class for the Church starting the February, 2018. Then, the Moderator delivered the gavel for the Meeting to the Associate Pastor, Mike Smith, for the chairing of this portion of the Meeting. Jeff noted that the reason for this action was that he had strong feelings on this subject and did not feel he could lead the Session impartially during discussion on this issue. He further clarified his position, to inform them that he is personally pro-life, but does not support this request because it lacks balance and does not provide opportunity for study and discussion on a controversial issue. Following discussion, it was moved that NLPC not accept for publication in the Bulletin, or an insert, material that promotes advocacy of a specific position on a controversial issue. The Motion was then seconded. The Moderator Pro Tem, Mike Smith, asked for further discussion. None was offered. He then called for the vote. The Motion passed unanimously

The gavel was then returned to the Permanent Moderator.

ADJOURNMENT AND CLOSING PRAYER

With the business for this meeting now concluded, and with much more work ahead on the Budget for 2018 to be completed, the Moderator expressed sincere appreciation to all for their participation in the decisions reached today. At 5:00 p.m. a motion was then made to stand and conclude with a prayer during which the Moderator thanked God for His presence and participation in our Meeting today, by and through all those present, and asked God to continue to be with us and assist us through the process on which we are now embarked as we seek to do His will at this time and in this place for the benefit of all of His children.

Respectfully Submitted,
W. David Tyler, Clerk of Session