December 19, 2017, 3:00 P.M.

ROLL CALL

Class of 2018

  • Charlotte Hornback
  • Bob Peacock
  • Jim Crutchfield
  • Dave Tyler (Clerk of Session)

Class of 2019

  • Becky Bros
  • Ex John T. Smith
  • Dottie Wise

Class of 2020 Staff

  • Bill Johnston
  • Dick Young
  • Rose Gorman

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Ex Lynn Miller
  • Mike Snow

CALL TO ORDER

The Stated Meeting of the Session for the month of December, 2017, was called to order by Moderator, Dr. Jeff Hosmer, at 3:00 pm. on the 19th day of December, 2017, in the Peace Room of the North Lake Presbyterian Church. A quorum was declared present.

DEVOTION

Moderator, Dr. Jeff Hosmer, lead the Session in an opening Devotion. He referred the Session’s attention to Roman’s 12, verses 1 and 2. He urged the Session to present themselves to God as “a living, and holy sacrifice, acceptable to God, which is our spiritual service of worship”. He challenged the Session to be transformed and lead by doing that which is “good, acceptable, and perfect”. He noted that the word “good” means “virtuous” in Greek. He suggested that this calls us to lead by example and be beneficial to our fellow followers of God. He suggested that “acceptable” requires us to conduct ourselves in a way that is acceptable to God by doing what God desires. He cautioned that the word “perfect” in Greek does not require flawless performance, but rather a reaching or striving to reach fulfillment of our goals. He urged us all to seek to determine God’s will as we consider the 2018 Budget and other important items for the future of Church during this meeting. Elder Rose Gorman then lead the Session in prayer for God’s assistance as we sought to determine His will for our Church at this meeting.

AGENDA

The Moderator next called for additions to the Agenda. None were offered. He then declared the Agenda to be adopted.

FINANCE

The Moderator noted that our Church Administrator was suffering from a very bad cold. While he was present, he needed to conclude his part of the meeting and leave to recuperate from the cold. He asked that we consider the Monthly Financials and the Budget Background with Dennis before he had to leave. The taking of these items out of order was approved without objection.

The Church Administrator, Dennis Heasty, next presented the Financial Report for the Month of November, 2017. In summary, he explained that we had enjoyed another good month in November, from a financial perspective. The November, 2017, Financial Report was approved by consensus.

Next, the Moderator asked Dennis to review with the Session the preparation of the 2018 Budget, the input from the Staff, the process used to date, and the assumptions that had been used to build the Budget that was now to be considered by the Session for the upcoming year. Dennis called our attention to a written report which he had forwarded to us, a copy of which is marked Exhibit “A”, and attached hereto. He now intended to discuss and answer any questions the Session might have regarding the assumptions included in the 2018 Budget.

First, the staff had submitted Capital Requests for the upcoming year. These requests had been thoroughly reviewed and investigated. The final amount of capital improvements for 2018 amounted to the sum of $56,000.00. Discussion ensued about several of the items.

Second, Dennis noted that there were 53 Sundays in 2017 while there are 52 in 2018. He had accounted for this when calculating the total receipts for 2017. He then reached the conclusion that the receipts for 2017 were approximately 6% higher than the previous year. For a proposed number for use in calculating the amount to be used for increases in salaries for 2018, he used 3% of the actual receipts for the year 2017.

Third, Church security was then discussed, both as to need, placement, function, and cost. Several alternatives were reviewed. There is a Workshop to be conducted by the Presbytery on January 20, 2018, from 8:30 a.m. to 12:30 p.m. which might give us some assistance and suggestions as to how we implement a security program here.

Fourth, Associate Pastor Mike Smith, was called upon to report on the progress of the Committee studying the Little Blessings Program, and its financial concerns. Mike gave a brief oral report, and advised that a written report should be available in the near future, before the January Session Meeting.

Discussion on the foregoing plus site planning and Per Capita continued for some time. At the conclusion of the discussion, Dennis was excused and the Session returned to the Agenda.

ACTION ITEMS
MINUTES OF THE NOVEMBER SESSION MEETING

The Moderator next called the attention of the Session to the Minutes of the Regular Meeting
of the Session for the Month of November, held on the 28th day of November, 2017 in the Peace Room of the North Lake Presbyterian Church. Copies of the Minutes had been previously forwarded to each member of the Session. The Moderator asked for any corrections. Some structural corrections were offered. Upon motion duly made, seconded and passed unanimously, the Minutes of the Regular Meeting of the Session for the month of November, were approved, as corrected.

REPORTS

CLERK’S REPORT

CORRESPONDENCE-None received.

The Moderator next called attention to the changes in the Membership Roll, copies of which had been previously provided to the members of the Session for review, as follows:

CHANGES IN THE MEMBERSHIP ROLL

These members joined the Church Triumphant

  • Vic Bontempo - (12/8/17)
  • R. Gene Brubaker - (12/9/17)

These members are no longer attending our Church and should be placed on the Inactive Membership Roll and removed from the Active Membership Roll:

  • Greg and Diana Szymaszek - (Going back to the Catholic Church)

These members have requested to be transferred to another Church and have been removed from the Active Membership Roll:

  • Henry and Sandy Wood - (Grace United Methodist Church, N.C.)
     

These members have moved out of our area and should be removed from the Active Membership Roll: None

These members have been reinstated:

  • Henry and Sandy Wood

These attendees have been added as a new member by the Session: None

These members were on our Affiliate Member Roll and have joined the Church Triumphant: None

These members were on our Affiliate Member Roll and have asked to be moved to the Active Member Roll: None

These members were on our Affiliate Member Roll and have moved out of our area and should be removed from our Affiliate Member Roll: None

Following review, upon motion duly made, seconded, and passed unanimously, the proposed changes in the Membership Rolls, were approved.

PER CAPITA PAYMENT

The Moderator next noted that there remained unpaid, at this time, the amount of $15,894.50 for the per capita payment due to the Presbytery. Many of our members have already paid their per capita amount, voluntarily, leaving this amount unpaid for those who have not yet paid. Following considerable discussion, a Motion was duly made, and seconded, that we pay this amount for this year. The motion passed by unanimous vote.

PRESBYTERY MEETING REPORT

The Moderator noted that he and Elder, Jim Crutchfield, had attended the recent Central Florida Presbytery Meeting held at the Presbyterian Church of Lake Mary, Fl. The principal topic of discussion was the role of the Church in times of stress - -e.g. the shooting in Orlando, the aftermath of Hurricane Irma, etc. Some good ideas and information were shared by those present.

ELDER REPORTS MISSION COMMITTEE

The Moderator then called upon Elder, Becky Bros, for a report from the Mission Committee. Elder Bros submitted a written report which detailed the Projects supported during this past year by the Second Mile Offering and the amount of that support. Once again, the report documented the generosity of the congregation for their support over this past year. Becky also notified the Session that the Mission Committee was in the process of determining what projects would be included in the Second Mile Program during the upcoming year and when. She requested that all suggestions for inclusion be forwarded by the Session members to her as soon as possible.

WELCOME AND WORSHIP COMMITTEE

The Moderator next called upon Elders, Rose Gorman and Dottie Wise, for the Welcome and Worship Committee Report. Dottie reported that they were still studying the issue of security during Church Services and would look forward to the Seminar in January for further input. Elder, Rose Gorman, reported that the Presbyterian Women were sponsoring their Annual Retreat, featuring inspirational speaker, Patti Davis, on Saturday, January 20, 2018 here at the Church. Advance registration is $15.00 and is due on Sunday, January 20, 2018. Late registration at the door will be $18.00.

Registration will include a Danish, coffee, and a catered lunch. Doors will open at 9:00 a.m. and the event will start promptly at 9:30 a.m.

The Moderator next called upon Director of Music and Worship, Mike Snow, for a report on the Special Christmas Choir Performances. Mike reported that both performances were appreciated by a packed house. We received donations of almost $12,000.00 for the two performances, with expenses of approximately $9,500.00.

CARE AND FELLOWSHIP COMMITTEE

The Moderator next called on Elder, Dick Young, for a report on the bus trip to St. Augustine to see their Christmas decorations. The bus trip took place Saturday, December 16, 2017. Elder Young reported that the trip was a great success, the bus was full and a good time was had by all.

NOMINATING COMMITTEE

The Moderator next called upon the Chairman of the Nominating Committee Elder, Charlotte Hornback, for a report from the Nominating Committee. Elder Hornback reported that the process of interviewing of all candidates recommended or interested, had been completed. That the Committee recommended the following for service in the leadership of the Church in the coming year(s):

  • For Elder in the Class of 2021 
  1. Wayne Butler

  2. Richard Vehling

  3. Judy Wardle

  • For Deacons for the Class of 2021 – 1. Carol Sabourin
  1. Joan Kirby

  2. Paul Greene

  • For Nominating Committee (terms as shown)

1. Barbara King (1 year term)
2. Jack Doran (2 year term)
3. Carol Johnson (2 year term)
4. Milt Kirby (2 year term)
5. Sue Kirkpatrick (2 year term)


Elder Charlotte reported that the Nominating Committee would recommend these candidates for Session consideration and for election by the congregation at the Annual Meeting of the Congregation.

CLOSING PRAYER

The Moderator then asked the Session to stand, hold hands, and pray with him to God to thank God for His guidance here today, and to request His continuing presence and wisdom as we face the challenges that lie ahead of us in our search to minister to His congregation at this time, here, in this place.

ADJOURNMENT

There being no further business to come before the Session at this Meeting, upon motion duly made, seconded, and passed unanimously, the Meeting was adjourned at approximately 5:20 p.m.

Respectfully submitted,
W. David Tyler, Clerk of Session