March 20, 2018, 3:00 P.M.

ROLL CALL

Class of 2019

  • Becky Bros
  • Ex John T. Smith
  • Dottie Wise
  • Dave Tyler (Clerk of Session)

Class of 2020

  • Bill Johnston
  • Dick Young
  • Rose Gorman

Class of 2021

  • Wayne Butler
  • Ex Richard Vehling
  • Judy Wardle

Staff

  • Dr. Jeff Hosmer
  • Mike Smith
  • Dennis Heasty
  • Lynn Miller
  • Mike Snow

CALL TO ORDER

Prior to the commencement of the Session Meeting, the Session engaged in general discussion of several matters of interest, including a new method of reminding the Congregation of their individual responsibility for the payment of the per capita assessment, and the health status of several members of the Congregation. The Stated Meeting of the Session for the month of March, 2018, was then called to order by Moderator, Dr. Jeff Hosmer, at 3:05 pm. on the 20th day of March, 2018, in the Peace Room of the North Lake Presbyterian Church. As an initial item of business, he presented Certificates of Membership on the Session to those new members in attendance. A quorum was then declared present.

OPENING DEVOTION

Moderator, Dr. Jeff Hosmer, led the Session in an opening Devotion. He then called the Session’s attention to a framed, pictorial reproduction of the Presbyterian Cross which he had brought with him to the Meeting. He asked the Session to look closely at the cross and identify items that were included within the cross that had biblical or denominational significance. Many items were noted by various members of the Session when they took the time to closely examine it for content. He then encouraged us to remember these various items of significance when we view the cross and the many ways that God seeks to bless us through the cross, especially at this season of the year. He then called upon the Session to stand, hold hands, and join him as he lead the Session in prayer, asking God to help us to grow in our understanding of the meaning and significance of the cross and for His care and comfort for those of the Congregation who are facing medical challenges.

APPROVAL OF THE AGENDA

Following discussion, during which the Moderator called attention to a supplement he had provided to the original agenda that had been forwarded to the Session members, he asked that the Session include the items in the supplement in the final and full Agenda for this Meeting. Moderator called for the approval of the Agenda, as supplemented. It was moved, seconded, and passed unanimously, that the Agenda, as supplemented, be approved as presented.

ACTION ITEMS

MINUTES OF THE CONGREGATIONAL MEETING

The Moderator next called the attention of the Session to the Minutes of the Annual Meeting of the Congregation, held on the 6th day of February, 2018, in the Fellowship Hall of the North Lake Presbyterian Church. Copies of the Minutes had been previously forwarded to each member of the Session. The Moderator asked for any corrections or additions. Some minor clerical errors were noted and corrected. Upon motion duly made, seconded and passed unanimously, the Minutes of the Annual Meeting of the Congregation held on the 6th day of February, 2018, were approved, as corrected, and recommended for Congregational Final Approval, at their next meeting.

MINUTES OF THE REGULAR SESSION MEETING

The Moderator next called the attention of the Session to the Minutes of the Regular Meeting of the Session, held on the 20th day of February, 2018, in the Peace Room of the North Lake Presbyterian Church. Copies of the Minutes had been previously forwarded to each member of the Session. The Moderator asked for any corrections or additions. Upon motion duly made, seconded and passed unanimously, the Minutes of the Regular Meeting of the Session held on the 20th day of February, 2018, were approved, as printed.

REPORTS CLERK’S REPORT

CORRESPONDENCE

None received. However, Notice was received from the Presbytery of Central Florida that their next Meeting would be held on June 7, 2018, at the Grace Covenant Church, commencing at 2:00 p.m.

CHANGES IN THE MEMBERSHIP ROLL

The Moderator next called attention to the changes in the Membership Roll, copies of which had been previously provided to the members of the Session for review, as follows:

  • These members joined the Church Triumphant
    • Alice Reedy - (2/12/18)

    • Ruth Iannone - (2/19/18)

  • These members are no longer attending our Church and should be placed on the Inactive Roll and removed from the Active Membership Role:
    • Mike and Jackie Vales (requested to be removed per Deacon Lynn West and Pastor Lynn Miller)
    • Kjell and Nancy Pederson (Moved to Ft. Wayne, Ind. joining Pathway Community Church where son/family attend (no transfer necessary)
  • These members have requested to be transferred to another church should be removed from the Active Membership Roll:
    • Robert and Jacqueline McCollum (New Covenant Methodist Church);
    • Thomas and Donna Gibbons (New Covenant Methodist Church);
    • Penny Penn (Trinity United Methodist Church, North Myrtle Beach, S.C.)
  • These members have permanently moved out of our area and should be removed from the Active Membership Roll:
  • Jeanne Moeller (Moved to Wyoming, and requested to be removed from our Rolls as she has joined a non-denominational church there - no letter of transfer required).

Following review, upon motion duly made, seconded, and passed unanimously, the proposed changes in the Membership Rolls, were approved.

SANDI PATTY PERFORMANCE

The Moderator next called upon Mike Snow to lead the Session in a discussion of the proposed performance of Sandi Patty at NLPC, including the arrangements for such, the cost of the performer, the proposed cost of the tickets, the handling of the sales of the tickets, the anticipated revenue from the event, and the plans for the use of the revenue. Following considerable discussion, it was moved and seconded, that we host the performance of Sandi Patty for the fee of $17,500.00, with Village Box Office to handle ticket sales for a fee of 3%, with the prices for the performance to be established at $60.00 per person for the VIP Meet and Greet tickets to be located in front two rows of the center section of the Sanctuary; $40.00 per person for the seats in the rest of the front and side sections of the Sanctuary; and $25.00 per person for the seats in the rear portion of the Sanctuary, and complimentary tickets for ushers, choir, sound people and any others assisting with the production. The motion passed unanimously. Further comments noted we would have to limit the capacity to 1,100 people due to the restricted parking available, plus, we would have to provide the parking people needed for the performance, and compensate them with complimentary admission to the performance, as well.

Discussion continued regarding the use of the proceeds. It was duly noted that we needed to reverse the attendance trends at the NLPC 1st and 3rd Services on Sundays. Perhaps we need to do more promotion for these services, enhance the content of the service itself with paid instrumentalists, etc. No matter which idea is selected to achieve the desired end, it would probably require some additional funds to accomplish. It was proposed that the proceeds could be used for that purpose. Following discussion, it was duly moved, seconded, that the proceeds of the Sandi Patty Performance be used for the enhancement of the content of the traditional services. The motion passed unanimously.

REQUESTED RESIGNATION OF J. T. SMITH FROM SESSION

The Moderator advised the Session that, in recent discussions he had participated in with Elder
J. T. Smith, “J.T.” had suggested that he was concerned about his continuing absence, made necessary by his current medical condition, and his resulting inability to actively participate in the Meetings of the Session and to perform his responsibilities as an Elder, as he would like. After prayer, it was determined that the Moderator would regretfully submit his request to resign for approval. After discussion, and considerable agony, it was duly moved and seconded, that the Session accept, with sincere regret, the resignation of J. T. Smith from the Session of NLPC in the Class of 2019, with the understanding that he would always be welcome at Meetings of the Session anytime his health enabled him to be present. The motion passed unanimously, with sincere appreciation for his years of high quality service to the Session and Congregation of NLPC.

REQUIRED ELECTION ON NEW CORPORATE OFFICERS

The Moderator noted that the resignation of J.T. from the Session, created a vacancy in the office of Treasurer of the Corporation of NLPC, since J.T. also served in this capacity. The Moderator suggested that the Session consider moving Bill Johnston from Secretary, where he is currently serving, to Treasurer, since Bill is now serving the Session in the financial area, where J.T. had previously served. Since this would leave us without a Secretary, he suggested that the Session then elect Becky Bros to fill the position left vacant when Bill Johnston is moved to Treasurer. Following discussion, it was duly moved and seconded that the name of Bill Johnston be placed in nomination for the vacant office of Treasurer of the corporation of NLPC. The Moderator called for further nominations from the floor. There being no further nominations, it was duly moved and seconded, that nominations be closed and a unanimous ballot be cast for Bill Johnston for the Office of Treasurer of the Corporation. The motion passed unanimously. The Moderator noted that we were now left without a Secretary of the Corporation, as previously noted. He declared the floor open for nominations for the Office of Secretary of the Corporation. It was duly moved and seconded that the name of Becky Bros be placed in nomination for the Office of Secretary of the Corporation. The Moderator called for further nominations from the floor. There being no further nominations from the floor, it was duly moved and seconded that nominations be closed and a unanimous ballot be cast for Becky Bros for the office of Secretary of the Corporation. The motion passed unanimously.

It was now duly noted that we have two vacancies, one elder and one deacon. These need to be filled. The Moderator suggested that these vacancies be referred to the Nominating Committee for study and selection of appropriate candidates to fill these vacancies. The Moderator suggested that we could submit any approved nominees for these vacancies to the Congregation at the ice cream social in August as we did last year when we created the Board of Deacons. This suggestion was approved by consensus.

SECURITY TEAM - TASK FORCE REPORT

The Moderator noted that the Church Administrator had recently attended and received a Report from the Central Presbytery Task Force on Church Safety and Security. Based upon their report, he felt it would be of value to the NLPC to appoint a Security Team. This Team could then study the particular needs of NLPC and possible solutions for those needs from numerous reports and resources related to NLPC safety and security. This would eliminate responding to a crisis on the spur of the moment, rather than as a result of an ongoing study process, where a crisis could either be avoided or minimized by preparation in advance. Following discussion, it was duly moved and seconded, that the Session authorize the creation of a Security Team, to be recruited by the Church Administrator. The motion passed unanimously.

REPAIR/REPLACEMENTOF THE NLPC OFFICE MAIN SERVER (COMPUTER)

The Moderator called upon the Church Administrator to provide information regarding the current operating status of the NLPC main office server. Dennis reported that the server was currently under-performing. Investigation revealed that replacement, rather than repair, was the desired and economic solution. Dennis estimated that a new server would cost up to $15,000.00. The funds for this replacement would come from those that were earmarked for that purpose from last year’s surplus. Following discussion, it was duly moved and seconded to purchase a new main office server. The motion passed unanimously.

FINANCIAL REPORT

The Moderator next called upon Church Administrator, Dennis Heasty, for the presentation of the financial report for the month of February, 2018. In general, Dennis noted that we had a good month in February, as we were above Budget in income. He also explained the reason for this was due to the fact that we received a large gift in February, otherwise we would be about even with the Budget on the income side.

RETIREMENT OF PASTOR DAN BAUMANN

The Moderator reported, that he had recently received word from Pastor Dan that he was planning to retire from the ministry and his service to NLPC effective April 30, 2018. For the past several years, he and Linda have been tireless in their service to the Congregation of NLPC. Once over the initial shock, it was time to begin to celebrate their service to this Church. Such a celebration has now been scheduled for April 24, 2018, commencing at 6:00 p.m. at NLPC. Suggestions for the content of the program are welcome. It will be difficult, if not impossible, to find a couple who are more dedicated to serving the emotional and physical needs of the Congregation than Dan and Linda have been over the past several years.

Now we face the unenviable task of finding their replacements. We have received some indications of interest, and will be advertising for others who might be interested. We hope to have someone on board by May 1, in order to avoid a gap in the service to our membership. It will be difficult to find someone to provide the quantity and quality of service that has been previously provided by the Baumann’s, so it may be necessary to hire more than one person and then have them work 10-12 hours per week, each. More later.

ELDER REPORTS

Mission Committee

The Moderator called upon Becky Bros to present the Report of the Mission Committee. Elder Becky presented her report, orally. The food materials and supplies for packing for shipment had been acquired and would soon be arriving at the Church where it would then need to be unloaded from the trucks, moved to the packing area and readies for the packing process. We expect to complete the entire process on Saturday, April 14, 2018 on the following schedule:

  • 7:00a.m. – We begin to unload the truck and move the food products and packing supplies into the designated packing room at NLPC. This will require some strong volunteers capable of handling equipment necessary to move the product (hand trucks, etc.).
  • 8:30a.m. and 10:30 a.m. – We will begin the packing process which will involved mostly light work and effort at the packing of the product level, while still requiring some volunteers capable of moving the large boxes of the individual portions back to the loading area where the product can be returned to the trucks for transport to the final locations for shipment throughout the world.

Shifts may continue throughout the day until completion of the project. Many volunteers have signed up for the project, but we can always use more. “Many hands make light work”. We hope to see more to lighten and quicken the completion of the project.

Congregational Care Report

The Moderator next called upon Pastor Lynn Miller, to present the Congregational Care Report. Pastor Lynn presented her Committee’s Report in written form, a copy of which is on file in the Church Office.

Welcome Committee Report

The Moderator then called upon Elder Dick Young, to present the Welcome Committee’s Report. Elder Young noted that our Church is entertaining several groups in our building over the next month or so. We need to get some volunteer elders to appear at the commencement of these programs to welcome them to our building, as has been our past practice. Volunteers immediately came forward and all the programs were covered by welcoming Elders.

Body Builder’s Report

The Moderator reported that the Committee, composed of himself, Sue Kirkpatrick, Dick Young, Bob Collins, Mike Snow, and Dottie Wise, had been meeting every Wednesday morning since December and that much work had been done to date. It was his intent that the Committee make an interim report to the Session at this time. He then called upon Mike Snow to present an historical overview of the Committee’s function since December.

Mike reported that most of the Committee, like him, felt they were facing “Mission Impossible” when they began in December. The first question facing the group was “What are we to do? They soon determined that their purpose was to determine what was God’s future plan for us at NLPC? and, what could we do to help accomplish that goal? The committee then tried to determine our Number 1 goal or function as a Church? We found that our Number 1 priority is, and should be, making disciples for Christ! Next we felt we should study the current Church dynamics, to determine what are its strengths and weaknesses, study data from our current operations, and survey the Congregation and others to secure information from inside and outside of our congregation about their perception of our current operation and what we should be doing for the future. Then we spent time getting to know each other and determining how best to work with each other. Finally, we tried to determine the best sequence to proceed to accomplish our goal, e.g. how do we get started? When do we go deeper? How do we meet the deadline for our final report? We then assigned various members to various ministries within the Church for further study, e.g. member Dick Young was assigned to study our facilities, the use thereof, the cost of operation, alternative uses or facilities to provide the necessary services, etc.; Member Jeff Hosmer was assigned to study the current staff and the possible alternative of more efficient staffing patterns, etc.; Member Bob Collins was assigned to study our finances and how we might make more efficient use thereof. Member Dottie Wise was assigned to create a survey to seek input from our congregation regarding their concerns.

The Moderator then called upon Member Dottie Wise to report on the results of the Survey to date. Dottie reported that we had received 585 responses from the congregation, which is a statistically significant portion of our congregation. From those responses, conclusions reached so far are:

  • Our number one problem is parking.
  • The number one reason that the members came to NLPC is that they were looking for a Presbyterian church.
  • The survey is going to be a useful tool for future planning due to the number of responses, but it will lose its value as time goes on due to the fact that it is not a dynamic study, rather it is a static set of information that will age with time and lose its value. The goal remains to complete 90% of the Committee’s work by May. Follow –up will be required. Use of focus groups and /or outside experts may be beneficial in the future. The solution will undoubtedly be a multifaceted approach.

ANNOUNCEMENT

The Moderator next announced that he would not be present at the next Session Meeting and that Mike Smith would be serving as Moderator for that Meeting.

CLOSING PRAYER

The Moderator then asked Associate Pastor Mike Smith to lead the Session in prayer and all to stand, hold hands, and pray with him. Mike thanked God for His guidance here today, and requested His continuing presence and wisdom as we face the challenges that lie ahead of us in our search to minister to His congregation at this time, here, in this place.

ADJOURNMENT

There being no further business to come before the Session at this Meeting, upon motion duly made, seconded, and passed unanimously, the Meeting was adjourned at approximately 5:25 p.m.

Respectfully submitted,
W. David Tyler, Clerk of Session